Pamela E. Vaughn

*** ****** ****** ****,

Altamonte Springs, Florida 32701

407-***-****

ab9xcr@r.postjobfree.com

Executive Assistant/Office Manager

Summary

• 11 + years experience

• Provided support to “C” Level Management team

• Highest degree of integrity, sensitivity, and confidentiality

• Adaptable to changing environments

• Polished “attention to detail”

• Manage nationwide travel arrangements

• Coordinate meeting schedules for upper management

• Travel and Expense Reports

• Adept at browsing and researching on the internet

• MS Word, MS Outlook, MS PowerPoint, and MS Excel

• Coordinator of Special Projects

Experience

Executive Assistant/HR Assistant 5/2012 to 8/2013

Florida League of Cities

• Handled very sensitive employee information

• Conducted interviews and new hire orientation

• Handled paperwork for HR benefits and processes

• Assist in the operation of the facility

• Invoice approval

• Supervised front desk and mail room staff

Reason for leaving: At time of my hiring the company did not fully realize

the job requirements for this new position. During my tenure I assisted with

defining what the job duties would be and unfortunately, I did not posses

many of those requirements.

Executive Assistant/Office Manager 12/2007 to 01/2011

Life Care Centers of America, Altamonte Springs, Florida

• Ensured positive outcome for both residents and family members on timely issues

• Oversaw calendar in MS Outlook and on “hard copy” for Division Vice President.

• Planned and made arrangements for annual, regional, and divisional events

• Tracked all Corporate Compliance Reports to ensure timely follow-up

• Inventoried office supplies valued at $5000 and re-ordered as needed

• Implemented Policies and Procedures to make office run more efficiently

• Custodian of checking and petty cash accounts valued at $1100

• Updated daily, weekly, and monthly reports for management

• Researched, on the internet, information for division associates

• Prepared appropriate paperwork and set up work areas for new employees

Reason for leaving: Management change; brought their staff in.

Executive Assistant 05/2006 to 08/2007

TransLand Financial Service, Maitland, Florida

• Supported Executive Vice President/Chief Operating Officer

• Maintained calendar, made appointments, and prioritized emails for Executive Vice

President/Chief Operating Officer

• Point of Contact (POC) for 3 high profile Account Executives

• Liaison to nationwide trade shows and conferences

• Handled arrangements for travel, hotel, and car rentals for Executive Vice

President/Chief Operating Officer

• Ordered business cards, office supplies, and collateral materials

• Coordinated all corporate meetings and arranged all catering

• Prepared daily, weekly, and monthly reports for management team

• Organized administrative department and streamlined all processes

Reason for leaving: Company ceased operations.

Executive Assistant 08/1998 to 08/2004

Bank of America Merchant Services, Winter Park, Florida

• Handled diverse, advanced and confidential administrative support functions

• Prepared, created, signed, and released routine and complex correspondence

• Recorded and distributed minutes of bi-weekly conference calls

• Researched, gathered, compiled and reported information for department.

• Managed a variety of objectives, projects and activities simultaneously

• Communicated with Executives and Line Management

• Prepared daily, weekly and monthly reports on a continual basis

• Arranged all types of meetings with facility coordinators and caterers

• Coordinated hotel and travel arrangements for over 20 sales representatives

• Prepared MS PowerPoint presentations

• Created documents and tracking systems utilizing MS Excel

• Compiled information packages of various types and uses for management

• Researched material and provided sales support for Outside Sales

Representatives

Reason for leaving: All Level III Assistant positions were eliminated.

Education

Sales, Marketing, Psychology, and Nutrition courses

Polk State College

Winter Haven, Florida

Volunteer Activity

Fundraiser for local Adolescent Drug Rehabilitation Center

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