Stephy Joelle Kingwaya

*-**** ***** ****

Ottawa, Ontario

K1V 9V1

613-***-****

ab97f8@r.postjobfree.com

Education

Bachelor of Commerce, with an option in Finance

Sep 2008 - June 2013

University of Ottawa, Ottawa, Ontario

Summary of Qualification

. A highly organized and detail oriented Administrative Assistant with

up to 4 years' experience providing through and skillful

administrative support to the management team

. Approachable and capable of developing very good customer relations

through using good professional customer service skills

. Ability to work on multiples tasks simultaneously

. Excellent organization skills and able to prioritize workloads

. Flexible in changing priorities on a moment's notice and easily

adapted person

. A great team player and highly efficient to work under pressure

. Capable of working on own projects and taking responsibility for

workload

. Ability to work in a complex challenging and sensitive environment

. Organizes work effectively to meet deadlines and set priorities

. Dealing with difficult situations and making good and solid decisions

. Acts with a high level of tact, discretion, diplomacy and

confidentiality

. Knowledge of purchasing principles and practices

. Flexible and willing to work extra hours when required

. A quick learner who is eager to learn new tasks and responsibilities

. Superior knowledge of Windows, Excel, PowerPoint and Word from 2003 to

now

. Functional knowledge of SAP and eProcurement

. Good marketing capabilities, familiar with sales and publicity

techniques

. Able to work in a fast-paced environment

Professional Skills

Communications Skills

. Good written and oral communication skills in both official language

(French and English)

. Experience giving motivated oral presentation through several

university courses

. Write reports, memos and letters in many courses

. Straightforward and concise

Leadership Skills

. Interpersonal Skills

. Strong negotiating skills

. Able to lead a team to success

Analytical and research Skills

. Able to analyze business cases, providing solutions to particular

problems

. Analyses data and use results to create reports and recommendations

. Able to analyze problems and only consider the aspects which need to

be enhanced, determined or solved with perseverance and precision

Work Experience

Femme de Carri re, Nepean, Ontario Dec

2012 - present

. Process sales and balanced cash register

. Assisting the manager with daily or weekly business planning

. Assisting the manager with completion of administrations duties

. Welcoming customers and help them found what they are looking for

. Happily provide customers with assistance in making decisions and

recommended the best solution in a professional way

. Ensure customer's satisfaction

. Dealing with customers complains in person or on the phone

. Make sure they concerns are resolved promptly

. Responsible for restocking and pricing new merchandise

. Store sales goals

. Performed the end of day cash balancing

Program Assistant

Aug 2012- Oct 2012

Canada Council for the Arts (Audience and market development)

. Provides a full range of administrative services

. Coordinates logistics for meetings, events and activities

. Organizes and maintains peer assessment related material and files

. Coordinates and monitors the administrative process for the external

written assessments

. Enters administrative and financial information into appropriate

databases and records system

. Co-ordinate the diverse components of the project by quality project

planning, execution and change control to achieve required balance of

time, cost and quality

. Performs general and specific research for special projects related to

responsibilities for financial information

. Prepares spreadsheets that capture the work unit's program budget

information, processes payments and monitors expenses

. Provides financial information, services and recommendations to the

staff of the work unit

. Prepares documents and draft correspondence using existing or new

templates

. Employed quality leadership to achieve quality teamwork

Administrative clerk April 2011-

Aug 2011 University of Ottawa (Materials Management Services), Ottawa,

Ontario

. Prepares statistical reports using appropriate mathematical,

statistical and financial functions in electronics spreadsheets,

. Prepares statistical reports and graphs using Excel

. Prepares correspondence and proofreads/edits documentation

. Prepared of Procurement Plans

. Maintains an up-to-date document filing system

. Prepares requests for quotations

. Developments of contracts

. Maintains the filing system for contracts and insurance files

. Updates the database on contracts, suppliers, insurance

certificates,ect.

. Welcoming visitors and refers them to the required officers

. Answers phone calls, provides information, redirects calls and take

message if needed

. Sorts and distribute mail to office staff

. Tracking and issuing of material

. Conducts Internet-based research

. Sends purchase orders to suppliers and decentralized buyers

. Performs other duties assigned by my supervisor

. Write bilingual administrative report

Project Coordinator Jan 2011-

April 2011

University of Ottawa (Materials Management Services under the Purchasing

and Travel Cards Programs), Ottawa, Ontario

. Maintains and updates the monthly statistics of the card usage

. Maintains and updates the database of the card usage

. Analyse and monitors the suspense account

. Assists the programs administrator at all levels to ensure the smooth

daily operations

. Conducts requests for verification of documents

. Helps organize and maintain filing system

. Checks and ensures follow-up of generic email

. Welcoming visitors and refers them to the required officers

. Answers phone calls, provides information an redirects calls

. Sorts and distributes mail

. Prepares files for training session

. Receives and checks in monthly system

Administrative Assistant

Sept 2010 - Jan 2011

Environment Canada, Gatineau, Quebec

Administrative Duties

. Provide administrative support to the Director General and staff

members

. Provide calendar management support for the Director General

. Coordinate logistics for meetings and videoconferences

. Prepare meeting materials, agendas, and presentations

. Organize travel arrangements using Travel Expert System (TES)

. Arrange for new employees' User accounts and ID/Security pass

. Type and proofread correspondence, reports, forms and other documents

. Screen Director General's emails based on urgency, action item, or

follow up

. Ensure the operation of office equipment (photocopiers, printers, and

faxes)

Financial Duties

. Prepare requisitions regarding the procurement of Goods and Services

. Prepare forms and invoices

. Coordinate and complete multiple projects by conducting research and

analysis

Editing and Data Processing Clerk

Jan 2010 - Aug 2010

Statistics Canada (Industrial Organization and Finance), Ottawa, Ontario

. Editing document to determinate the admissibility of data and

performing quality control functions

. Entering data from the Schedule II-Ownership survey collected under

the Corporation Returns Act

. Editing questionnaire and coding questionnaire

. Answering phone calls and emails from respondents

. Contacting respondent to collect statistical information on business

surveys

. Verifying documents to ensure accuracy and completeness of information

and transcribing this information into a statistical production system

. Updating client's data and information into a statistical production

system

. Dealing professionally with strict confidentiality information

Acquisitions and Contracts Officer

Dec 2008 - Dec 2009

Canadian Linen, Ottawa, Ontario

. Prepared, evaluated, and negotiated contract documents for goods and

services

. Provided a range of contracting services such as preparing or

reviewing requests for proposals, developing evaluation criteria and

participating in contractor selection/bid evaluation processes

. Participated on teams to develop or review contracting practices or

procedures

. Worked with an Automated System Administration and Hot Line Services

. Contracted Services and provided client service

. Ensured all the appropriate supplies are kept in stock

. Took orders from staff and get approval from General Manager

References available upon request

Contact this candidate