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Executive Secretary / Administration

Location:
Bangalore, KA, India
Posted:
July 11, 2013

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Resume:

N Bhuvaneswari

No.***, **th Cross,

*th Main, Opp Government School,

Wilson Garden,’

Bangalore – 560 030

E.mail : ab03ue@r.postjobfree.com

Mobile No. 944-***-****

Dear Sir,

Sub: Application for a ‘Suitable Position’ in your esteemed organization

I would like to offer my candidature for the above said post in your esteemed organization.

If given the opportunity, I will do my job to the best of my ability and come up to your

expectations with full zeal and sincerity. I am enclosing herewith my detailed

CURRICULAM VITAE for your kind perusal. I hope you may please consider my candidature

favorably.

Thanking you

Yours faithfully,

(N BHUVANESWARI)

Place : Bangalore

Date :

N BHUVANESWARI

H.NO.12, H NO.1ST STREET

MARKHAM ROAD

ASHOKNAGAR

BANGALORE – 560 025

TEL : 25546902

Mobile : 944-***-****

OBJECTIVE

Strive to constantly update myself and concentrate on a career in Time Management. Be ready to

learn always without allowing time constraints to come in between

PERSONAL PROFILE

Date of Birth : 12th June 1968

Father’s Name : Late Shri V.Narayanaswamy

EDUCATIONAL RECORD

B.Com Bangalore University

English & Kannada Senior Typewriting

DBM in Computers

Diploma in Secretarial Practice

Working knowledge of MS Windows, Word, Excel, WordStar, Lotus, Dbase, FoxPro (Salary

Package), Tally & Oracle A/c package

TOTAL EXPERIENCE : 22 YEARS

Present Employment

Company : Ambuthirtha Power Private Limited

Executive Secretary

Designation :

December 2007 to 30th June 2013

Duration :

Job Profile :

Ensure quality upkeep and maintenance of office premises, including generators, air conditioning etc

Ensure procurement of stationery, housekeeping materials and all other consumables required at optimum

cost

Ensure travel arrangements are cost effective and negotiate good rates for all travel related services

Coordinate Chairman's schedule and hostn visitors to the Chairman's office

Co ordinate all communication, assist in drafting correspondence and managing all documentation

Interface with relevant departments for updates & reports

Plan all Board meeting arrangements and execute efficiently

Host Board members with warmth and efficiency

Ensuring employees queries are responded to and resolved

Establish preferred customer status with Vendors ensuring quick turnaround on all requests

Define the travel requisition process and relevant forms

Develop checklist for meeting arrangements

Train all Admin/ support staff to be hospitable and friendly

Participating and supporting the company wide HR initiatives

Ensure completeness and timeliness of all reports/data provided to MD by departments

Closure of all request & queries/emails received by the MD

Co ordinate all communication, assist in drafting correspondence and managing all documentation and

filing

Manage all logistics for MDs travel

Interface with relevant departments for updates & reports

Plan all MDs meeting arrangements and execute efficiently

Host all visitors with warmth and efficiency

Establish good relationships ensuring quick turnaround on all requests

Compiling of Chairman’s mail, Drafting of letters.

Assisting Chairman, Managing Director and Director in their day today work.

Taking care of their Guests,

Taking care of their travel [Domestic & International] Renewal of passports processing of visa / tickets /

accommodation and vehicle arrangements

Helping other Managers in their day today work and etc.,

Attending phone calls and visitors of Chairman, Managing Director and Director

Arranging tickets for managers by bus, rail & air, booking their Accommodation and vehicle for their Stay

& travel

Maintaining courier Register for Important letters received by companies

Administrating of housekeeping in office premises

Standby for Receptionist

Previous Employment

Company : BPL Techno Vision Private Limited

Secretarial Assistant

Designation :

January 2005 to December 2007

Duration :

Job Profile :

• Assisting Company Secretary and Senior Manager Secretarial in all their responsibilities and

duties of BPL Group.

• Scanning large volumes of documents within time allocated.

• Preparing letters, memos and other office correspondence.

• Filing of all office correspondence efficiently. Ensuring that all sensitive official records are

kept under lock and key, with access only to the concerned personnel / staff .

• Maintaining of employees confidential Report.

• Handling fax messages and other official correspondence.

• Handling the Front Office in the event of the Front Office Assistant being on leave or not in

her seat (during lunch breaks or other times). Handling call and visitor at these times.

• Well vest in the use of MS Office (Word, Excel, Access and PowerPoint) and Outlook Express.

• Maintaining Statutory Register of the Company.

• Assisting Manager – HR at the time of recruitment and selection processes some of which

includes updating recruitment database for walk ins, consultants with regard to profiles,

coordinating and scheduling for tests and interviews with candidates, consultants, placement heads,

department heads, instructing candidates on test guidelines, assisting in recruitment drive across

India, checking test papers of candidates, printing relevant formats and letters, assisting in the HR

interviews Preparing, organizing and filing of documents in respective employee files and ensuring

all the relevant documents are present in each employee file

• Coordinating with various people associated internally and externally with the organization for

scheduling meetings, outings, preparing and organizing documents, updating and sending

reminders with regard to events, meetings through notices, circulars, mails etc.

• Updating various databases with regard to HR related details Preparing and creating letters

with regard to different HR related functions

• Assisting in various employee welfare related initiatives

• Responsible for filing of various statutory returns with Registrar of Companies, Stock

Exchanges, Annual Returns with Income Tax in respect of Debenture Interest payment.

Maintenance of various Statutory records related to Secretarial Department

• Reconciliation of Debenture Interest, Dividend, Debenture Redemption payment Banks with

Accounts Department ledgers, maintenance and regular updation of unpaid lists of the same.

• Liasioning with Company’s Share Transfer Agents in respect of transfer of shares and

debentures, Co ordinating with respect to payment of debenture interest, dividend and investors’

grievances, filing of various returns with Stock Exchanges and SEBI.

• Preparation of Agenda, Minutes and other Presentations for Board, Audit Committee, Finance

Committee, Investor Relations Committee and Annual General Meetings, A team member in

organising the Board Meetings and General Meetings of the Shareholders / Directors.

• Total Correspondence with Share and Debenture holders regarding their complaints, SEBI and

Stock Exchanges regarding queries received from investors.

• Handling of Fixed Deposit work (partly) and also reconciliation of collection of deposits,

payment of interest, maturity deposits. Reconciliation of Fixed Deposit Bank accounts.

Vendors / Suppliers payments, Preparation of outstanding sundry / creditors balances, reconciliation

with their ledgers, Issue of Debit and Credit Notes

• Bank reconciliation on monthly basis

• Handling petty cash, day to day accounting

• Checking and passing Creditors Bills / Invoices for payment.

• Assisting in preparation of Annual Reports for two Companies. Preparation of various MIS

reports required by banks, institutions, Board Meeting etc.,

Previous Employment

Company : B S Appliances Limited

(formerly BPL Sanyo Utilities & Appliances Limited)

Assistant Secretarial

Designation :

Duration : July 1998 December 2004

Job Profile :

• Responsible for filing of various statutory returns with Registrar of Companies, Stock

Exchanges, Annual Returns with Income Tax in respect of Debenture Interest payment.

Maintenance of Statutory records related to Secretarial Department.

• Reconciliation of Debenture Interest, Dividend, Debenture Redemption payment, Banks with

Accounts Department ledgers.

• Liasioning with Company’s Share Transfer Agents in respect of transfer of shares and

debentures, Co ordinating with respect to payment of debenture interest, dividend and investors’

grievances, furnishing information for filing of quarterly & Corporate Governance report to Stock

Exchanges and SEBI, Dematerilisation of Shares.

• Correspondence with Share and Debenture holders regarding their complaints, SEBI and Stock

Exchanges regarding queries received from investors.

• Looking after Fixed Deposit work regarding reconciliation of collection of deposits, payment of

interest, maturity deposits. Reconciliation of Fixed Deposit Bank accounts.

• In warding Fixed Deposit Receipts, Preparation of repayment lists, covering letters, TDS

Certificates Assisting Manager – Deposits in filing Form – 15H, Annual Returns of Deposits with

ROC and with Income Tax Department

• Assisting Manager – Secretarial in filing Forms & Statutory Returns, Board Meeting Agenda,

Minutes and Board Resolution, Extracts etc.,

Previous Employment

Company : BPL Limited

Designation : Purchase Assistant

January 1998 to June 1999

Duration :

Job Profile :

Co-ordinating with DGM-Purchase in cost reduction measure in purchase of components from

other countries like Korea, Japan etc.,

Preparation of AMC & PO

Company : BPL Sanyo Technologies Limited

Designation : Personnel Assistant

November, 1993 to December 1997

Duration :

Job Profile :

• Co ordinating with personnel officer in filing of various statutory returns maintenance of

attendance and statutory register, looking after PF, Gratuity and Superannuation Fund Trust, and

maintenance of salary.

• Maintaining of employees confidential Report

• Handling fax messages and other official correspondence

• Handling the Front Office in the event of the Front Office Assistant being on leave or not in her

seat (during lunch breaks or other times). Handling call and visitor at these times

• Well vest in the use of MS Office (Word, Excel, Access and PowerPoint) and Outlook Express.

• Maintaining Statutory Register of the Company

• Assisting Manager – HR at the time of recruitment and selection processes some of which

includes updating recruitment database for walk ins, consultants with regard to profiles,

coordinating and scheduling for tests and interviews with candidates, consultants, placement heads,

department heads, instructing candidates on test guidelines, assisting in recruitment drive across

India, checking test papers of candidates, printing relevant formats and letters, assisting in the HR

interviews

• Preparing, organizing and filing of documents in respective employee files and ensuring all the

relevant documents are present in each employee file

• Coordinating with various people associated internally and externally with the organization for

scheduling meetings, outings, preparing and organizing documents, updating and sending reminders

with regard to events, meetings through notices, circulars, mails etc.

• Updating various databases of HR related details.

• Preparing and creating letters of different HR related functions.

• Assisting in various employee welfare related initiatives

Company : GMCI

Accounts Assistant / (part time)

Designation :

Duration : May 1991 October 1992

Maintaining Books of accounts, handling cash, passing creditors

Job Profile :

bills for payment.

Company : Cambridge Library

worked as an Librarian/Receptionist (part time)

Designation :

Duration : January 1991 – November 1993

Maintenance of inward and outgoing of books and attending

Job Profile :

Telephone calls,

Company : Apex Surveyor Private Limited

Assistant cum Telephone Operator

Designation :

Duration : January 1991 – November 1993

Reports on claim (Merino, Vehicle, Shopper, and Life),

Job Profile :

Maintenance of Accounts, handling cash and attending Telephone

calls,

HAPPY HOURS

School :

Designation : Teacher

May 1989 January 1991

Duration :

Job Profile : Teaching

Reference

Date of Birth : 12.06.1968

Father’s Name : Late V Narayanaswamy

Languages known : English, Hindi, Kannada, Tamil and Telugu

Present salary : CTC INR 4.0 lacs p.a.

Marital Status : Married & Two Kid.

N BHUVANESWARI



Contact this candidate