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Job Description:
Outstanding opportunity with an excellent, non-profit, women’s healthcare organization!
The Company
The American College of Obstetricians and Gynecologists is a not-for-profit membership organization supporting over 54,000 members/physicians. Our organization is the nation's leading group of professionals providing health care for women. Located in S.W. Washington, DC, we provide a positive, supportive work environment, 35 hour work weeks, excellent benefits and so much more! Fantastic benefits include health and dental insurance, employer funded retirement plan, public transportation subsidy, use of the free on-site fitness center, and more! To learn more about our organization, please visit our Website at www.acog.org!
The Position
We are looking for a Meetings Manager who will:
1. This position will be required to learn and be familiar with the general information of all of the Annual District Meetings that have contracted with ACOG National. It is understood that this person will work closely with the entire staff to generate and follow up with pertinent information proactively to ensure that the District Officers have required information in advance and have and maintain the designated timeline for completing a successful District meeting.
2. Critique sites under consideration for assigned future District Annual Meetings and prepare reports evaluating sites for the ACOG Meetings and Exhibits Department and District Officers. Prepare budget for the District Annual Meeting. Develop promotional and informational material and flyers for the annual district meeting (s).
3. Negotiate contracts for meeting facilities, sleeping rooms, and exhibit space for Annual District Meeting(s). Prepare the meeting specifications for pre-convention and on-site specifications for District and postgraduate course meetings. Provide on-site management services for District, Jr. Fellow, and Postgraduate meetings.
4. Solicit and contract for required auxiliary and vendor services (e.g. security, destination management companies, transportation, printers, audiovisual, etc.).
5. Perform assigned Annual Clinical Meeting task and routine duties, (e.g. manage exhibitor registration, supervise convention staff, assist with exhibitor-sponsored symposia, and check meeting rooms).
6. Responsible for planning activities and on-site logistics for assigned Annual District Meeting and freestanding postgraduate courses, including site selection, call for papers, advance and final program, exhibits, function sheets, audio visual, special events. Participate in planning meetings and on-site meeting activities. Develop and manage budget. Finalize payment of invoices, both during the planning process and following the meeting as required.
7. Supervise the departmental administrative assistant and coordinate the assistant’s projects.
Requirements
• Minimum four years meeting planning experience either in association, hotel, or similar environment.
• Bachelor’s Degree in Business Administration, Association Management; or Hotel or Convention Center Management or equivalent work experience in the previously mentioned organization(s).
• Candidate must possess satisfactory knowledge of computer systems and software used in the tracking and production of complex meetings.
• Internally motivated, self-directed and detail oriented. Comfortable working under pressure with tight deadlines. Ability to be diplomatic when interacting with people and handle stressful situations with composure.
• Must demonstrate good judgment in implementing policy guidelines. Detail oriented and efficient organization skills.
• Flexibility to travel frequently.
To Apply:
To apply, please submit your cover letter and resume online at:
https://home.eease.adp.com/recruit/?id=1173961
Alternatively, you can mail your resume to:
The American College of Ob/Gyn
ATTN: Human Resources
PO BOX 96920
Washington, D.C. 20090
The American College of Obstetricians and Gynecologists is proud to be an equal opportunity employer.
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