Accounts Receivable Accountant

Job Description

This Accounts Receivable Accountant position is part of the corporate accounting team with the primary responsibilities in full cycle accounts receivable management. The position also assists with monthly, quarterly, and year-end close processes, and interacts internally with various levels of financial and operational personnel and externally with customers and auditors.

Essential Responsibilities

Invoicing and Billing:

Review sales orders, contracts, and purchase orders to ensure proper invoicing.

Generate and distribute accurate invoices to customers in a timely manner, ensuring adherence to contractual terms and pricing agreements.

Create and process voids, credit, & debit memos upon request

Address invoice discrepancies and resolve billing issues promptly.

Payment Processing and Cash Application:

Process customer credit card payments.

Deposit checks remotely via scanner while ensuring all check deposits have the appropriate general ledger information for posting.

Record previous day cash receipts and apply payments to customer accounts accurately.

Reconcile prior day cash activity for all bank accounts, investigate and resolve payment discrepancies.

Collections and Credit Control:

Monitor accounts for outstanding balances, follow up on overdue invoices, and implement collection procedures when necessary.

Conduct collection calls and correspondence to resolve payment delinquencies.

Collaborate with sales and customer service teams to address customer inquiries and resolve issues related to billing and payments.

Assist in customer credit review and control.

Accounts Receivable Reconciliation:

Perform regular accounts receivable reconciliations, ensure accurate reporting and resolve any discrepancies.

Analyze aged receivables and provide insights to management on collection trends, potential risks, and opportunities for improvement.

Reporting and Analysis:

Assist in the preparation of month-end and year-end accounts receivable reports.

Provide regular reporting on accounts receivable aging, and cash flow projections.

Analyze data to identify issues attributing to account delinquency and recommend strategies for improving collections and reducing outstanding balances.

Compliances:

Enter data on third-party platform for sales tax preparation.

Assist in providing information to internal and external auditors.

Relationship Management:

Establish and maintain positive relationships with customers, addressing inquiries and resolving issues in a timely and professional manner.

Collaborate with cross-functional teams, such as sales and customer service, to ensure alignment and accurate recording of financial transactions.

Other:

Assist in incoming and outgoing mail.

Assist in other projects, as requested.

Qualifications

Proven experience (3+ years) in full cycle accounts receivable management.

Solid understanding of accounting principles and accounts receivable processes.

Proficiency in accounting software (SAP, or similar ERP system) and MS Excel.

Strong attention to detail and accuracy, with excellent organizational and time management skills.

Effective written and verbal communication skills.

Ability to analyze data, identify trends, and make recommendations for process improvements.

Ability to work independently, prioritize tasks, and meet deadlines.