Executive Assistant

Are you skilled at providing top-notch support to enhance the efficiency of executives?

Do you excel at organizing and streamlining schedules and communications for senior management?

Can you effectively coordinate the demanding activities of a busy law firm to meet the needs of its executives?

Are you a self-driven individual with a cooperative and proactive approach to tackling challenges?

Final question: When faced with a challenge, do you get excited or run away?

At Frost Law Firm, PC, our story is not just about legal battles; it's a narrative of resilience, passion, and an unwavering commitment to justice. Founded by the visionary Scott L. Frost, our firm's inception is deeply rooted in a personal tragedy that transformed into a relentless mission for justice. Scott's journey began with his father's heartbreaking struggle with cancer, a consequence of asbestos exposure. This pivotal experience galvanized Scott to establish a law firm with a singular purpose: to be a beacon of hope for mesothelioma patients and their families across the nation. At Frost Law Firm, our team, led by Scott Frost and comprising seasoned attorneys, is driven by a profound empathy for families ravaged by corporate negligence. Specializing in asbestos-related diseases and a spectrum of personal injury cases, our attorneys embody a relentless spirit in championing the rights of those wronged. Our prowess in the courtroom is matched only by our commitment to the community, as evidenced by our active participation in events such as the Lawyers for Warriors fundraiser and the Pacific Mesothelioma Center’s Walk/Hike for Mesothelioma, highlighting our belief in giving back and supporting those in need.

Our ethos is further illuminated through our informative and engaging blog, a testament to our ongoing legal triumphs and expertise. Each post, whether discussing the intricacies of mesothelioma lawsuits or shedding light on product liability cases, reflects our deep understanding and mastery of these complex areas of law. This platform not only showcases our legal acumen but also our dedication to educating and empowering the community. Our remarkable achievements, including significant case victories and settlements, are not merely numbers but stories of lives changed and justice served. At Frost Law Firm, every case is a narrative of resilience, each victory a testament to our unwavering commitment to those we represent. Here, you're not just joining a law firm; you're becoming part of a legacy that transcends the traditional practice of law, one deeply committed to making a real difference in people's lives and the broader community.

As Frost Law Firm continues its impressive trajectory of growth, the role of an Executive Assistant is ever more crucial. In this pivotal position, you will be instrumental in supporting Scott Frost, the founder, whose visionary leadership drives our firm's success.

This position is not just about managing day-to-day calendar and communications; it’s about being a key enabler of our ongoing growth and the profound impact we aim to make in the legal field. Your contributions will be pivotal, enhancing our capacity to serve a growing client base effectively and empowering Scott Frost to lead and innovate with greater focus and strategic foresight.

** IMPORTANT: TO APPLY **

If you have any questions, please email only.

Please do not reach out through our website's contact information (telephone, email, or web chat) or via direct messaging on any social media platform.

To Apply: Submit your application by clicking the "Apply" button and applying on the Crisp Recruit page that opens.

**RECRUITERS DO NOT CONTACT**

What you'll do:

Communication Management: Handle incoming and outgoing communications, including emails and phone calls, ensuring all correspondences are addressed, and that no line of communication is overlooked or falls through the cracks.

Schedule Management: Maintain and optimize Scott’s calendar to efficiently manage his commitments, ensuring his time is safeguarded and optimally allocated. Strategically block calendar slots to prioritize essential tasks and responsibilities, facilitating focused work periods and efficient task completion. Think blocking and tackling.

Accountability Support: Take minutes during meetings and track action items, helping Scott and team members to follow through on their commitments. Assist in holding the team accountable by routinely following up on the completion of tasks and adherence to project deadlines, ensuring nothing is overlooked.

Liaison Role: Act as a liaison between Scott and team members, ensuring a smooth and efficient flow of communication. Facilitate the timely exchange of information and updates, helping to maintain alignment on case strategies and client interactions, thus optimizing Scott's engagement and oversight of key legal activities.

Administrative Support: Assist in organizing documents, scheduling and managing Zoom meetings, and handling other necessary tasks to streamline Scott's workload. By efficiently managing these administrative duties, help Scott reclaim valuable time, allowing him to focus on strategic initiatives critical for the firm's growth.

Travel Coordination: Manage all aspects of travel arrangements, including booking flights, hotels, and transportation. Ensure all travel details are aligned with his schedule and preferences, providing seamless logistical support that allows him to focus on legal matters and client engagements without distraction.

Research: Conduct ad hoc research related to active cases at the Scott’s request.

Supporting the “Visionary”: Providing governance and oversight in relation to Scott’s vision/purpose - acting as an extension of the owner - you’re the auditing arm of Operations.

Regulatory Requirements of State Bars: Ensuring Scott is up-to-date and timely with all requirements to stay bared in all applicable states (eight different states, as a matter of fact).

Client Gifting: Work with other key team members to manage a client gifting program for existing and referral clients.

Events: Research, coordinate, and help drive events for clients, community, and internal, as well as charitable efforts.

Reporting: Ensuring to fetch, compile, and distribute key reporting across a variety of departments for Scott’s weekly review.

What we're looking for:

Experience: Seeking a candidate with at least 4+ years of experience as an executive assistant, particularly valuing those who have thrived in executive support roles. Familiarity with the legal sector and previous experience working in a legal setting is particularly advantageous.

Technical Skills: Proficiency in Microsoft Office Suite (SharePoint, Word, Excel, PowerPoint, Outlook) is crucial. Experience with virtual meeting tools such as Zoom is critical, as well as database tools, such as Drop Box. Additionally, familiarity with case management software such as FileVine is a plus.

Proactivity: Actively seek out additional tasks, newness, and responsibilities from other key players in the firm (other attorneys, for instance), particularly when Scott is away, in trial, etc. (occupied with other items).

Communication Skills: Outstanding verbal and written communication abilities for managing correspondence, preparing reports, and effective interaction with staff, clients, and other stakeholders - written communication is of paramount importance and high stakes in a legal setting. Understanding Scott’s communication style (brief and to-the-point) is also critical.

Organizational Skills: Exceptional ability to manage multiple tasks and projects with high attention to detail. This includes scheduling meetings, managing calendars, organizing events, and maintaining files.

Problem-Solving Skills: Ability to think critically and solve new problems efficiently, especially when managing complex schedules or handling unexpected issues.

Professional Attributes: We are looking for a dynamic, approachable, and cooperative, white-glove-service individual who thrives on engaging directly with challenges and adopts a proactive mindset - you could be client-facing at any time.

Discretion and Confidentiality: Given the sensitive nature of the information handled, discretion and the ability to maintain confidentiality are paramount.

Why you should work here:

Career Growth: This is a foray into operational growth and development in the firm - legacy planning and ascension - interest in managerial and directorial leadership is paramount.

Empowering Culture: Be part of a team that values growth and nurtures every member.

Impactful Work: Engage in work that goes beyond legal representation to impact lives.

Innovative Environment: Join a firm in a significant phase of growth and scaling, offering dynamic opportunities for personal and professional development.

Entrepreneurial Operating System (EOS): We operate in the clarity the only EOS can bring - everyone knows where they stand, what actions exist, due dates, and so on.

Benefits and Perks:

Unlimited PTO (inspired by Netflix)

Healthcare - 100% covered for individual team member at the initial tier

401k

End of the year bonus

Become a key member of Frost Law Firm and immerse yourself in a role that transcends traditional executive support. Here, you're not just assisting; you're an integral part of a team committed to making real differences in the lives of our clients.