Records Specialist

Schedule: Full-time

About Us:

The Petroleum Underground Storage Tank Release Compensation Board manages the Financial Assurance Fund (Fund), a risk pool financing mechanism used to reimburse underground storage tank (UST) owners for the corrective action costs of releases from petroleum USTs.

What You'll Do:

Independently oversee the management of hard-copy and electronic records. Operate and monitor personal computer and high speed scanning equipment in order to create digital records; prepare batches of documents for scanning; ensure digital files are properly organized, classified, and indexed within the records management system; provide training to staff on use of the records management system; perform routine procedures to create, maintain or delete electronic directories or files; manage the process of records storage, retrieval, and disposal; coordinate transfer of records to offsite storage; ensure records are kept in accordance with retention schedules; assist in establishing procedures for the maintenance and storage of records; manage the changeover from hard-copy to electronic records.

Independently respond to public records requests, conduct agency-wide searches to identify and retrieve responsive hard-copy and electronic records; identify non-records and information within a record that is exempt from disclosure; organize and package reproduced materials for physical or electronic delivery, as requested.

Perform related duties as assigned.

Work Location:

4151 Executive Parkway, Suite 350

Westerville, OH 43081

Working Environment / Physical Demands:

Work is performed in a standard office environment with frequent use of a personal computer; subject to sitting for extended periods of time, standing, walking, bending, reaching, and lifting of objects up to 25 pounds.

Note: This position is not eligible for working remotely.

What’s in it for you:

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

Medical Coverage

Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans.

Dental, Vision, and Basic Life Insurance

Dental, vision, and basic life insurance premiums are free.

Time Away From Work and Work/Life Balance

Paid time off, including vacation, personal, and sick leave

11 paid holidays per year

Childbirth/Adoption leave

Employee Development Funds

The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.

Ohio Public Employees Retirement System

OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee’s salary. Visit the OPERS website for more information.

Deferred Compensation

The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.

Ohio is a Disability Inclusion State and strives to be a Model Employer of Individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. To request a reasonable accommodation due to a disability, please contact the Board's ADA Coordinator, John Hickey, at or .

Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; or

Six months of experience in secretarial/administrative professional field.

Technical Skills

Clerical Work

Computer Literacy

Data Entry

Records Management

Professional Skills

Attention to Detail

Customer Focus

Verbal Communication

Written Communication