Administrative Assistant to the Associate Vice President for

Posting Details Posting Summary Working Title Administrative Assistant to the Associate Vice President for Technology Services Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band Position Number 28200023 Agency Piedmont Virginia Community College Division Piedmont Virginia Community College (Div) Work Location Albemarle - 003 Hiring Range $43,000 - $47,000 Emergency/Essential Personnel No EEO Category F-Admin Supp Full Time or Part Time Full Time Does this position have telework options?

-Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule Monday through Friday, daytime hours-Position may require occasional travel and representation at college-wide meetings and/or occasional evening and weekend hours for successful completion of duties.

Sensitive Position Yes Job Description Piedmont Virginia Community College (PVCC) is a nonresidential two-year institution of higher education that serves Central Virginia - principally residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa and Nelson.

Our scenic campus is located in Albemarle County, Virginia.

We are one of 23 community colleges in Virginia that comprise the Virginia Community College System (VCCS). Responsibilities: Reporting to Associate Vice President for Technology Services, the administrative assistant provides administrative, fiscal, and daily operational support for the Technology Services division at PVCC.

Duties include college-wide technology quoting, purchasing, tracking, receiving, reconciliation, coordination of equipment disposition, and vendor management.

This includes ordering and maintaining technology Services office supplies, materials, and equipment.

Additionally, this position serves in the following capacities: * Provides administrative support to maintain emergency contact information, Technology Services Teams site, web presence, and Technology Services data repositories.

* Budget Reconciliation responsibilities including, as a college P-Card holder.

* Supports the equipment inventory and reconciliation of college-wide technology resources, including fixed assets.

This includes support related to the college Tech Spend plan, and ETF purchasing/documentation.

* Manages required documentation such as the maintenance of the Continuity of Operations Plan (COOP), Summary of Systems, Business Impact analysis, ARMICS surveys, audits, and various reporting requirements.

* Supports various college and VCCS level committees & workgroups including scheduling meetings and curating the documentation for the PVCC Technology Governance Committee.

* Supports and coordinates efforts related to AVP/CIO's presence on the VCCS Technology Council as well as any additional committees or workgroups including the AVP/CIO.

* As a web content editor for the Technology Services division, this role also helps to support web accessibility compliance, college wide.

* Creates documentation, training, and communications as needed.

* Receives, screens, and distributes mail, phone, and other communications within the Technology Services division, as appropriate.

* Serve as a coordinator and/or manage various PVCC/VCCS technology projects, as appropriate.

* As a member of the Technology Services team, this position may directly support technology requests, including providing helpdesk support.

Benefits include: * Choice of health, dental, disability, and life insurance plans offered through the Commonwealth of Virginia * Generous leave benefits * Tuition waiver program for studies at PVCC and opportunities for professional development and career advancement Posting will close once a candidate is identified.

Special Assignments May be required to perform other duties as assigned.

May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications * Demonstrated experience providing high-quality Customer Service.

* · Demonstrated experience in the use of computing devices (Laptops, tablets, cell phones, etc.). * Demonstrated experience managing multiple tasks/projects with competing deadlines.

* Ability to provide direct, administrative support.

* Ability to determine needs and initiate projects or tasks.

* Ability to learn and implement new technology solutions.

* Demonstrated competency in business software applications (Microsoft Office, Word, Excel, PowerPoint, Outlook, Adobe Acrobat Pro, Zoom, MS Teams). * Strong written and verbal communication skills.

* Ability to work both independently, as well as part of a larger team.

* Ability to gather information, conduct research and prepare reports.

* Ability to take and record meeting notes and minutes.

* Ability to plan and coordinate functions, meetings, events, and projects including resource allocations and room reservations.

* Knowledge of general terminology of finance, budget, and accounting concepts.

* Strong analytical, planning, and organizational skills.

* Ability to process and maintain confidentiality of sensitive information.

* Ability to make decisions with sound judgment, based on expertise and experience.

* Ability to ensure compliance with all necessary rules, regulations, standards, and laws.

* Ability to evaluate, recommend, learn, and implement new technology solutions.

* Ability to develop technical standards, project documentation, and policies.

Additional Considerations * Demonstrated experience utilizing IT ticketing systems.

* Demonstrated experience working with vendors/service providers.

* Demonstrated experience working in a higher education environment.

* Knowledge of the eVA purchasing system, as well as State procurement guidelines and regulations.

* Knowledge of State regulations pertaining to travel and reimbursements.

* Basic knowledge of Various OS's including Windows 10/11, MacOS, and/or iOS.

Operation of a State Vehicle No Supervises Employees No Required Travel minimal Posting Detail Information Posting Number CLS_2980P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 04/22/2024 Job Close Date 05/26/2024 Open Until Filled Yes Agency Website pvcc.edu Contact Name Human Resources Email Phone Number Special Instructions to Applicants Application Package must include- * Online Application * Resume * Cover letter * Names, addresses, email and telephone numbers of three (3) professional references In order to better serve our customers, PVCC will only accept online applications.

PVCC will not accept hand-delivered applications or applications submitted by mail, email, or fax.

Cover letters, resume/curriculum vitae, and unofficial transcripts (if required) must be attached electronically to the online application.

Unofficial copies of transcripts will suffice for initial review.

Official transcripts are required upon employment.

Foreign transcripts must be evaluated by an accredited evaluation service.

The search will remain open until the position is filled.

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.

To request an AHP Letter, use this link: or call DARS at, or DBVI at Additional Information Piedmont Virginia Community College does not discriminate on the basis of race, color, religion, national origin, political affiliation, disability, veteran status, sex, age or sexual orientation in its programs and activities.

The following person has been designated to handle inquiries regarding the nondiscrimination policies: Human Resources Director, 501 College Dr., Main Building, Room M810, Charlottesville, VA 22902; . We are a "Virginia Values Veterans" (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application Background Check Statement Disclaimer The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest.

For more information, please follow this link: EEO Statement The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce.

Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment.

Employment decisions are based on business needs, job requirements and individual qualifications.

We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

ADA Statement The VCCS is an EOE and Affirmative Action Employer.

In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

E-Verify Statement VCCS uses E-Verify to check employee eligibility to work in the United States.

You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting Supplemental Questions Required fields are indicated with an asterisk . * Will you require sponsorship to accept employment?

* Yes * No Applicant Documents Required Documents * Resume * Cover Letter/Letter of Application Optional Documents * AHP Letter