Design Studio Coordinator

Title:

Design Studio Coordinator

Location:

Tucson, AZ

Employment Type:

Full-Time / Permanent / Onsite

Who we are

Mattamy Homes is the largest privately owned homebuilder in North America, with 40-plus years of history across the United States and Canada. Every year, Mattamy helps more than 8,000 families realize their dream of home ownership. In the U.S., Mattamy is represented in 11 markets – Charlotte, Dallas, Jacksonville, Naples, Orlando, Phoenix, Raleigh, Sarasota, Southeast Florida, Tampa, and Tucson.

What you’ll do

The Design Studio Coordinator is responsible for the administrative support for Design Studio staff including, but not limited to, generating reports, ordering product, invoice processing, processing buyers files, and ensuring a smooth flow of paperwork to the field

The Coordinator will also assist Design Studio staff and buyers in scheduling appointments and provide information to new and prospective buyers.

Greet homebuyers, notify Design Staff of appointment or visitor arrival

Contact buyers to schedule all Design Studio appointments

Keep buyer contact log and input Design appointment dates into JDE

Provide support to Design Team: filing, typing memos and correspondence

Copy, collate and/or file documents

Assist in verifying Design Studio Coordinator’s paperwork

Assists Design Staff in data entry of buyer selections

Process files and generates paperwork for the field

Assist in creating Design diagrams and presentations, (Power Point and or AutoCAD experience a plus)

Assist Design team with maintaining appearance of Design Studio showroom

Assist in Preview Nights: Greeting buyers, help maintain preview night brochures, buyer check in sheet and price lists, etc.

Resolve issues with homebuyers, either in-person or on the telephone

Review, distribute and/or act upon incoming departmental mail

Act as liaison between field personnel and Design studio by answering questions from builders, sales consultants, and vendors promptly

Participate in staff meetings - type meeting notes, set up and maintains buyers’ files and assist in keeping product reference information current

Help keep Design showroom clean and stocked with beverages, snacks and office supplies

May be called upon to conduct a design appointment

What you bring

Minimum of two (2) years Customer Service experience

Minimum of two (2) years of general office experience

Intermediate level of computer skills and system knowledge; ability to input and manipulate data in Microsoft Office Suite

Proficient in Excel

Experience with Power Point and/or AutoCAD or similar programs preferred.

Proficiency in Math; Accounting experience preferred for Senior Administrator position

General office experience preferred

Outstanding Interpersonal and Customer Service skills, and a high degree of professionalism

Strong written/verbal communication skills to include a clear and professional phone voice.

Ability to communicate effectively with confidence and professionalism

Frequent contact with new homebuyers, subcontractors, vendors and employees at all levels of the organization

Team player; with demonstrated ability to work within cross-functional teams, in a support role

Accurate; with keen attention to detail in every aspect of the job

Self-directed; takes initiative, proactively addresses problems; can work independently with minimal oversight

Highly organized with the ability to prioritize projects and meet deadlines, with multiple interruptions

Bonus points

Bachelor’s degree preferred, not required

Be yourself. We want it that way.

At Mattamy Homes, we’re passionate about creating and promoting a diverse and inclusive environment where everyone can do their best work. Diversity and inclusion are important aspects of the work we do to support our homebuyers, colleagues and communities.

Our competitive compensation and full-time employee benefits package includes:

3 weeks of company paid vacation + 1 week of company paid time off + 1 week of sick time

Health, Dental and Vision Insurance

Life Insurance and Short/Long Term Disability

Flex Spending, 401K with Company Matching and Tuition Reimbursement

Entertainment Discounts, Employee Home Ownership Program and Company-wide Volunteer Program

Mattamy’s mission

To provide the best homeowner experience

Mattamy’s core values

Teamwork

Commitment

Community

Sustainability

Recent recognition

Best Places to Work in Charlotte for 2023, 2022, 2020, 2018 & 2017

Best Places to Work in Jacksonville for 2023, 2022, 2016 & 2015

Best Places to Work in Orlando for 2023, 2022, 2021, 2018, 2016 & 2013

Best Places to Work in Phoenix for 2023, 2022 & 2021

Best Places to Work in Raleigh for 2023, 2022 & 2021

Best Places to Work in Southeast, FL for 2024, 2023

Best Places to Work in Tampa Bay for 2023, 2022, 2021, 2020 & 2019

A career with Mattamy Homes is a chance to join a team as solid as they come. We’re an internationally recognized, privately owned homebuilder full of ambitious, talented and hardworking team members. Together we’re making dreams come true with homes and communities designed for the way people live today, and that’s a great feeling. Our future is secured through strategic investments in land and communities, in both current and new markets, which offers ongoing learning, growth and opportunity for all of us. Redefining how we build with smarter technology and a deep commitment to sustainability is exciting and rewarding.

Here, you will gain valuable experience through challenging and interesting projects. Recognized as an employer of choice, Mattamy ensures you will enjoy great benefits and an award-winning culture, because we take care of our own. On our team, we all have a role to play in building for the future.

Mattamy Homes is an equal employment opportunity employer and does not discriminate on the basis of age, race, color, citizenship, religion, sex, national origin, disability or with respect to any other status protected under federal, state, and local laws or ordinances. Equal access to programs, services, and employment is available to all persons.

Qualified applicants will be contacted directly by the Talent Acquisition team.