Front Desk Administrator

A leading provider of mediation and arbitration services is seeking a polished and detail-oriented Front Desk Administrator to join their dynamic team! This is a great opportunity for an ambitious and tech-savvy professional with at least 1-2 years of office admin experience who is outgoing and enjoys working in a fast-paced environment with lots of client interactions. The firm looks to promote from within, so if you are looking for momentum to build an administrative career in the legal industry, this is your chance. You can look forward to a generous benefits package, including a wellness allowance, ample time off, paid holidays, bi-annual bonuses, and a welcoming firm to call home.

Salary Range: $20 - $23 / hour DOE

Front Desk Administrator Requirements:

1-2 years of office, admin, or receptionist experience

Tech-savvy with the ability to learn and navigate new software or systems

Strong attention to detail, ability to multi-task and adapt to changing priorities

Ability to handle client interactions with professionalism and patience

Outgoing, organized, and comfortable in a fast-paced environment

Legal experience (paralegal, legal assistant, public sector, or court system) is preferred

Familiarity with MS Office and Adras (internal software) is preferred

Front Desk Administrator Responsibilities:

Greet and assist attorneys and their clients, ensuring a smooth check-in process and proper room assignments

Manage incoming calls on a multi-line phone system and handle mail processing

Organize and process legal documents within our internal system

Set up conference rooms and manage virtual meetings for effective collaboration

Handle general administrative tasks, such as ordering office supplies

Support staff with document printing and coordinating lunch orders as needed

Coordinate with mediators and retired judges to facilitate arbitration and mediation sessions

Monitor conference room usage and ensure readiness for meetings or events

Benefits:

Medical, Dental and Vision insurance

401K Plan with safe harbor and profit sharing

2 weeks PTO

3-7 days PSL

13 paid holidays

Birthday off

Growth opportunities

Biannual performance-based bonuses

#LI-POST #LI-HYBRID #LI-IH1