Administrative Operations Manager

WHO ARE WE?

We are a bunch of super enthusiastic, passionate, and highly driven people, working to achieve a common goal! We believe that work and the workplace should be joyful and always buzzing with energy!

CloudSEK, one of India’s most trusted Cyber security product companies, is on a mission to build the world’s fastest and most reliable AI technology that identifies and resolves digital threats in real-time. The central proposition is leveraging Artificial Intelligence and Machine Learning to create a quick and reliable analysis and alert system that provides rapid detection across multiple internet sources, precise threat analysis, and prompt resolution with minimal human intervention.

Founded in 2015, headquartered at Singapore, we are proud to say that we’ve grown at a frenetic pace and have been able to achieve some accolades along the way, including:

Launch of our first product in 2016.

Earning our pre-series A funding in 2018.

Receiving multiple awards including the prestigious Excellence Award for being the Security Product Company of the Year in 2020.

Receiving the Series A funding from MassMutual Ventures in 2021 with a total investment of $10million.

CloudSEK’s Product Suite:

CloudSEK XVigil constantly maps a customer’s digital assets, identifies threats and enriches them with cyber intelligence, and then provides workflows to manage and remediate all identified threats including takedown support.

A powerful Attack Surface Monitoring tool that gives visibility and intelligence on customers’ attack surfaces. CloudSEK's BVigil uses a combination of Mobile, Web, Network and Encryption Scanners to map and protect known and unknown assets.

CloudSEK’s Contextual AI SVigil identifies software supply chain risks by monitoring Software, Cloud Services, and third-party dependencies.

About the Job Role

As a part of the People Experience and Operations team, you will be responsible for overseeing all aspects of office space management, including space planning, parking maintenance, safety, security, housekeeping, and inventory management. You will handle procurement through vendor and contract management for building maintenance, cleaning, catering, security, and utilities. Budgeting and control of office supplies, petty cash, vendors, and service contracts will be within your purview. Additionally, you will maintain the office cafeteria, manage travel arrangements and accommodations for employees, and coordinate cross-functional partnerships with IT, HR, and Finance teams to ensure smooth operations. We are looking for someone with strong organizational skills, attention to detail, and the ability to effectively collaborate across departments to support overall business objectives.

Responsibilities:

Manage and maintain physical office space, including but not limited to following

Space planning and parking maintenance

Safety & Security

Housekeeping

Inventory management

Equipment, Networking and Communication devices,

Own procurement through Vendor and Contract management including but not limited to following

Building and grounds maintenance

Cleaning, catering and vending

Health and safety

Security

Utilities - Critical and Non Critical assets.

Budgeting & Control by managing office stationery and supplies, petty cash, vendors and service contracts.

Maintain office cafeteria

Ensure purchase/fulfillment & replenishment of office food and water supplies

Oversee the travel arrangement, accommodation and travel insurance for employees traveling domestic & international.

Cross-Functional Partnership & Support

Partner with IT to manage telecommunications systems, including the installation

Partner with the People (HR) team to plan and manage events like Office Parties, Picnic, Birthday, Guests, etc.

Partner with Finance Team to ensure :

Timely submission of return as per the various legal provisions and updating the different types of registers, forms required under various Labour Laws.

Renewing of licenses and contracts etc.

Renewal of insurance policies - All risk insurance.

Skills and Qualifications:

Team-handling experience

Proficiency in local languages

Proficiency in Microsoft office

7+ years of experience in Admin and Ops

A work ethic based on a strong desire to exceed expectations

Hungry to work at a startup environment.

Detail-oriented, well-organized & ability to readily adapt to and lead through changing environment