Administrative Executive
Description:
Administration
ƒ Maintain various agreements, documents, forms and formats as per pre-defined formats.
ƒ Maintenance of attendance records and notifying the concerned authorities
ƒ Providing support to other departments and managers.
ƒ Ensure that quality and cost control is maintained in all departments.
ƒ Ensure clean office environment.
ƒ Take initiative in manager's absence
ƒ Maintain procedures manual to ensure consistent performance of routines
ƒ Arrange essential mail in priority action order for superior
ƒ Check deadlines on incoming requests and put preliminary work in play
ƒ Do phone surveys/inquiries as needed
ƒ Routinely re-order department supplies
ƒ Update mail/phone directories
ƒ Office supplies are made available to trainees as per the guidelines
2. Information Management
ƒ Providing support to other departments and managers.
ƒ Providing document management
ƒ Providing telecommunication management.
3. Manage Office Equipment
ƒ Maintain cleanliness of office premise and equipment.
ƒ Ensure that amenities are provided for staff working on night shifts and after office hours as per company policy
ƒ Maintain Office Library and keep inventory and stock of the books and material (with appropriate original library software)
ƒ Maintainence of Office equipment is done as per schedule, contracts are reviewed and renewed as required. ƒ Record keeping of stationary and providing the same.
4. Visitors ƒ Screen to control interruptions
ƒ Arrange amenities as needed
ƒ Facilitate travel schedules and make travel arrangements for the employees by coordinating with travel agents and employees.
5. Travel
ƒ Arrange travel through internal or external agencies as required through accountant
ƒ Arrange travel cash in advance through accountant
ƒ Prepare itinerary file and supplies required for travel (e.g Travel card, laptop, other equipment as required)
ƒ Prepare expense report for employees with due input from employye
ƒ Complete expense reports after trip
Full time