Executive Administrative Assistant

Join Team CARFAX as an Executive Administrative Assistant

Isn't it time you bragged about where you work? At CARFAX, we do, every day. We pride ourselves on being mission-focused on helping to grow a brand built on accuracy and integrity. We care deeply about our products and our customers. We’re more than just a company: We help millions of consumers make more-informed decisions every day. We know that our teammates are our most valuable asset, and we value a balanced life while tackling challenging projects in a fast-paced environment. One last thing: Our four-day week continues in Summer 2024!

The Executive Administrative Assistant is an integral member of Team CARFAX, providing administrative support to the CEO and senior leadership team. In addition, this role facilitates a variety of events and projects that set CARFAX apart as a great place to work.

At CARFAX, we believe in the power of teamwork and value in-person interactions so that we can collaborate and thrive together. This position will require 5 days per week in our Centreville, VA headquarters.

What you’ll be doing:

Manage calendars, travel itineraries, expense reports, and correspondence for CEO and senior leadership team

Plan and execute corporate meetings and events that wow our employees and business partners

Welcome customers and partners from external organizations and facilitate their visits to the CARFAX headquarters

Oversee projects recognizing employee milestones and achievements

Provide additional support as needed to keep the CARFAX gears running smoothly

What we’re looking for:

Minimum 3 years’ executive support or office management experience.

Advanced skills with MS Outlook/Scheduling

Excellent interpersonal skills, both verbal and written

Experience handling confidential and sensitive information with the utmost discretion

Ability to multi-task effectively in a fast-paced environment

Demonstrated ability to coordinate complex travel arrangements including international travel

Advanced expense reporting experience including entry, tracking and reconciliation with Concur or similar system

Flexibility, ability to remain calm, cool, and collected

Initiative, self-starter, and enjoy rolling sleeves up and pitching in to help

What’s in it for you:

Competitive compensation, benefits and generous time-off policies

4-Day summer work weeks and a winter holiday break

401(k) / DCPP matching

Annual bonus program

Casual, dog-friendly, and innovative office spaces

Don’t just take our word for it:

10X Virginia Business Best Places to Work

9X Washingtonian Great Places to Work

9X Washington Post Top Workplace

St. Louis Post-Dispatch Best Places to Work