HMIS and Data Entry Assistant

MAIN PURPOSE OF JOB:

The HMIS and Data Entry Assistant is responsible for inputting data to existing online database. Her/his duties include entering project data from paper data collection sheets and aggregated reports into the digital online databases, digital spreadsheets, and do a second level double-checking team’s work to make sure they recorded data correctly and completely.

Technical Requirements:

Keep paper data sources/reports filed according to date, locality, data collector, original data source for easy retrieval, verification, and consultation, as per recommendations of the Provincial Manager and M&E.

Keep track of the entry status of data collection forms and reports, as per the recommendation of M&E.

Enter data from paper data collection forms and aggregated reports into pre-formatted Excel spreadsheets or the TST online database. The data will be collected, and paper reports produced by the Performance Improvement Officers and Community Health Officers of the provincial team and will include, but not limited to:

HQIP Baseline assessments of health facilities and health posts

Follow-up mentoring visit actions and results of health facilities and health posts

other paper-based data as required by M&E

Verify data by comparing it to source documents as per the M&E instruction

Update existing data

Retrieve predeveloped reports from the TST database or Excel/spreadsheets as requested

Perform regular backups to ensure data preservation as per AFIAT M&E instructions.

Sort and organize paperwork after entering data to ensure it is filed and shelfed properly for archiving

Monitor and respond to issues and questions raised by TST database managers and the end-users at the province and address the issue

Comply with MSH’s data integrity and security policies.

Generate periodic and ad hoc progress reports using the standard predefined reports and pivot tables, as per the supervisor’s request

Fulfill any other tasks requested by the supervisor with the general scope of work of the position.

QUALIFICATIONS

Education:

Bachelor’s degree in public health, statistics, computer science, information systems, and/or related field are preferred.

Experience:

At least 4 years of documented work experience in data entry, data analysis, and/or management of information.

Required skills:

Computer literacy in MS Office applications including Word, Excel, and PowerPoint. Intermediate user level in MS Excel is MUST.

Working knowledge of office equipment and computer hardware and peripheral devices

Demonstrated capacity to work effectively with team

Good interpersonal, communication, and analytical skills.

Good verbal and written communication skills in Dari or Pashto are required and working knowledge of English is preferred.

MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status. In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.

EEO is the Law - English

EEO is the Law - Spanish

Pay Transparency Nondiscrimination Poster

Know Your Rights - Workplace Discrimination is Illegal

Family and Medical Leave Act (FMLA)

Employee Polygraph Protection Act

MSH EEO-AA Policy

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