Administrative Assistant (internship)

Position Summary

The purpose of this role is to ensure all administrative tasks are executed accurately and in timely manner.

Role and Responsibilities

Providing support to dispatchers regarding operating and travel expenses

Providing support for school application and related activites

Booking medical check ups in the hospital

Hotel/flight reservations for management and employees and transportation arrangement for management personnel

Other tasks per Expat request

Ordering office and kitchen supplies, making sure that supplies are always on appropriate level

In charge for sample management – issuing documents for outgoing samples

Support the organization of company events

Support regarding office security with reporting irregularities

Control of office Costs (Mobile cost, Car Fuel cost etc)

New suppliers management

Supporting reception work

Preparing Check lists for employees

Support in People team activities and projects upon request

Skills and Qualifications

University degree or last year of study

Preferably some experience with administrative work

Fluent in English, both written and spoken

Advanced user of MS Office (Word, Excel, PowerPoint)

Developed organization, coordination, and time-management skills, especially in work with documents and archives

Highly customer oriented with strong communication skills

Analytical and strategic thinking, problem solving attitude

Good team player and relationship building skills

Passionate and high level of responsibility

Orientation on simplicity

Always challenge processes for further improvement

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