Practice Specialist

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SUMMARY

The Practice Specialist is aligned to specific practices to provide executive support to the Practice Leads, partners, and Business Managers.

The Practice Specialist executes a variety of administrative and legal tasks, providing a superior level of customer service, while consistently producing an exceptional work product. This individual is expected to maintain an advanced knowledge of the practice areas/groups and clients of the firm to ensure extraordinary client satisfaction.

JOB DESCRIPTION

PRACTICE SPECIFIC RESPONSIBILITIES

Strategy and Business Planning

Assist practice leadership with development of practice specific initiatives to achieve the strategic goals of the firm.

Marketing & Business Development

Assist practice leadership in raising our internal and external profile brand.

Engage and work with the Marketing & Business Development team to track practice developments; raise awareness and understanding of key market trends, and develop practice policies consistent with the strategic goals of the practice.

Communications

Draft weekly communications, periodic newsletters, intranet postings, news items, and pertinent information regarding highlights and events to raise internal practice awareness.

Meetings & Events

Assist practice with planning, hosting meetings, events, and conferences.

Provide consistent visibility and support at all practice events, Washington, D.C. office events

Support DE&I and Responsible Business initiatives and opportunities

Schedule practice meetings and coordinate all arrangements for such meetings (audio/visual needs, meeting rooms, catering requests, etc.)

Attend practice meetings, as needed.

All members of the firm are encouraged to participate in our Global Responsible Business program.

PRACTICE SPECIALIST ADMINISTRATIVE RESPONSIBILITIES

LEGAL SUPPORT

Provide exceptional support in document preparation specific to practice requirements.

Prepare annual and/or supplemental audit letter responses, memorandums, correspondence, pleadings, and document binders.

Prepare practice specific court and legislation filings.

Assume responsibility for preserving the highest level of confidentiality of all firm and client information, records, and files, both within and outside of the firm.

SCHEDULING

Schedules and maintains calendars, contact information, and other pertinent information as requested and within the contact database.

Answers telephone and accurately takes and relays messages.

Coordinates scheduling of video conferencing and conference calls.

TRAVEL and EXPENSES

Coordinates travel arrangements through in-house Travel Department and prepares timekeepers’ expense reports in a timely manner.

Arranges for payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers.

TIME RECORDING

Records, reviews, edits, and closes time entries through the web-based time entry program using Firm standards.

ADMINISTRATIVE ENGAGEMENT

Responds to incoming requests in a professional manner.

Interacts effectively and courteously, in person, by telephone, and in writing with lawyers and Business Team professionals of all levels.

Attends department assemblies upon requests.

Performs ad-hoc projects as assigned.

CLIENT RELATIONS

Generates client conflict inquiries; Opens new matters and prepare engagement letters.

Responds to customer/client requests in a skilled and timely manner.

Responds to internal client requests effectively and courteously, in person, by telephone and written communication to lawyers and Business Team professionals.

DOCUMENT PRODUCTION

Following the established document processing methods and procedures of the firm, creates, edits, and proofreads work product to ensure accuracy.

Prepares a variety of forms and creates new documents using the Firm’s best practice methods.

Prints and organizes a variety of documents received in a range of formats.

RECORDS

Following the established document preservation of records procedures of the firm, maintains administrative files, indexes, prepares files for off-site storage and retrieval with the Records Department.

QUALIFICATIONS and REQUIRED SKILLS

Literate in Microsoft applications, including PowerPoint, Excel, and Teams.

Problem-solving skills, with the ability to follow-through on issues and develop action plans.

Self-motivated, ability to work independently and show initiative.

60 wpm typing speed.

Ability to multi-task, while staying highly organized and maintaining a strong attention to detail.

Ability to communicate effectively, both verbally and in writing, with lawyers, Business Team employees, and clients.

Ability to build strong relationships and networks.

Big picture thinking, while also actively managing the administrative requirements and daily tasks of the role.

Flexible attitude and the capacity to adapt to varying assignments and priorities.

Professional appearance and demeanor.

Ability to preserve confidentiality regarding extremely sensitive matters and materials related to the firm.

EDUCATION, CERTIFICATIONS, AND/OR EXPERIENCE

Five (5)+ years’ supporting senior leadership in a professional services environment preferred;

Large law firm or similar experience strongly desired,

Solid experience of leading and managing teams and projects.

Strategic business planning experience.

JD or MBA preferred but not required.

HOURS

Core hours are Monday through Friday, 9:00 a.m. to 5:30 p.m., including one hour for lunch, with flexibility to work overtime as necessary.

The job description sets forth the authorities and responsibilities of this position and may be changed from time to time as shall be determined.

Hogan Lovells is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected veteran status, or other factors protected by law.

Hogan Lovells is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information or protected Veteran status.

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