Event Management Specialist

Futures Action Network—Eric Schmidt’s personal office—aims to support Eric Schmidt in his personal and professional endeavors, advance the mission of his philanthropic and for-profit entities, and drive forward his initiatives.

We are looking for an Events Management Specialist (Community Specialist) to join the Community Team to assist in the planning and execution of a wide range of convenings for various programs/initiatives across our organizations. In addition, this position will provide administrative support to the Head of Community along with the department as a whole.

The Role

Reporting to the Manager, Community, the Specialist will be responsible for assisting the team on the design, planning and production of consistently best-in-class, community-driven, and action-oriented convenings from start to finish. This Specialist will focus on collaborating with community and program team members on both early stage convenings along with supporting well-established programs/initiatives. As the organization’s work continues to form and evolve, this role will work hand in hand with the community lead and various program teams to produce the vision and goals of each respective convening consistent with those of the organization. More broadly, this role helps set the stage for opportunities to connect, engage, and maintain strong relationships as Schmidt entities continue to grow their exceptional community of diverse talent and high-potential individuals across all program teams. The Community Specialist’s role will include:

Assist in piloting and creating convenings for programs at early stages of their development, along with well-established programs/initiatives.

Collaborate with the larger Community team on signature events for the organization.

Support the Head of Community and department with administrative tasks including scheduling, note taking, expenses, etc.

Leverage resources to meet needs in the planning and production of a convening.

Key Responsibilities

1) Develop convenings

Support the Community Team throughout the entire planning process, serving as a back-up to the assigned portfolio manager of the convening.

Engage directly with program teams, vendors and other key stakeholders to determine the resources needed to meet and exceed their convening goals practically and efficiently.

Help to drive the task checklists from the planning phase forward.

2) Execute and support convenings

Onsite support from building and execution phase forward.

3) Community team support

Support the Head of Community on special projects as assigned.

Provide additional support to the Community Team.

Knowledge, Skills, and Abilities

Some of the desired capabilities and qualities include:

Drive to work in high-impact philanthropic ventures and for an individual;

Commitment to building robust relationships and to supporting colleagues effectively;

Advanced administrative, organizational, and time management skills;

Experience using event-management platforms or relational databases and project management tools (Airtable preferred)

Impeccable verbal and written communication;

Experience interacting with C-Level Executives;

Ability to maintain a high degree of confidentiality, professionalism, poise, tact, and diplomacy to accomplish work objectives.

Requirements

Applicants must have:

1+ years of event coordination and/or experience in a professional office environment;

Ability to prioritize tasks and execute on deadlines in an organized and efficient manner;

Ability to swiftly shift gears in a fast-paced setting;

Effective communication skills in a highly collaborative environment;

Attention to detail and a drive to provide seamless support to an individual and team;

Strong integrity and the ability to maintain confidentiality at the highest levels;

A bachelor’s degree or equivalent from an accredited institution; and

Expected to be based at our office in Crystal City, VA and to be able to travel within the U.S. and internationally on an as needed basis (up to 15% of the time) as following company policy and permitting circumstances;

Expected to work a hybrid schedule with a minimum of three days in the office (Tuesday through Thursday).

About Futures Action Network

At Futures Action Network, LLC we are committed to fair, transparent pay and we strive to provide competitive, market-informed compensation. The target salary range for this position is $43 to $52 per hour. Compensation for the successful candidate will be informed by the candidate’s particular combination of knowledge, skills, competencies and experience. Futures Action Network, LLC is an Equal Employment Opportunity employer that proudly pursues and hires a diverse workforce. We do not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender-identity, sexual orientation, disability, age, military or veteran status, or any other basis protected by applicable local, state, or federal laws or prohibited by Company policy. We strive for a healthy and safe workplace and strictly prohibit harassment of any kind.