Consultancy services for development and revision of Rwanda Airports

LETTER OF INVITATION

Letter of Invitation No024/C/2023-2024/ QCBS/RAC

Tender Title: Consultancy services for development and revision of Rwanda Airports company (RAC) manuals

Source of budget: Ordinary budget

Rwanda Airports Company (RAC) (hereinafter called ‘’Client”) has set aside funds towards the cost for Consultancy services for development and revision of Rwanda Airports company manuals. Rwanda Airports Company intends to apply a portion of the funds to eligible payments under the contract for which this Request for Proposals is issued.

Rwanda Airports Company (RAC) now solicits proposals for development and review of the following RAC manuals:

Review of Rwanda Airports Company (RAC) Ltd.’s Board Charter and development of its annexes.

Implementation of Standards on Information Security Management System-ISO 27001, Disaster Recovery Plan & Business Continuity Plan.

Updating Finance Policy and Procedure Manual.

Updating HR Policy and Procedure Manual, Organisation Structure, Job Description, Salary Structure, Grading and Developing of Succession Plan

Development of a six-year Strategic Plan and Business Plan

Development of RAC Risk Management Framework, Risk Management Plans, Risk Management Policy, Review and Adopt the Existing RAC Risk Management Register.

Review and Update the Procurement Manual and Standard Bidding Documents

The cost for the tender document is ten thousand (10,000Frw) Rwandan francs or its equivalency in a freely convertible currency to be deposited at Bank of Kigali on the Account N 00040-06948300-35 (RWF) or its equivalency on account Number 00040-06948301-36 for USD (SWIFT CODE: BKIGRWRW) open in the name of Rwanda Airports Company. The request for proposal can be downloaded on RAC website:

All bids shall be accompanied by an original proposals Security of 6,000,000Frw from either a bank or an insurance company operating in Rwanda which shall be valid for 120 days after the bids validity period.

A Consultant will be selected under a QCBS, and procedures described in this RFP, in accordance with RAC procurement manual.

Well-printed technical and financial proposals, properly bound and presented in three copies one of which is the original must be delivered to RAC information desk Kigali International Airport/terminal building ground Floor not later than the 21st May 2024 at 10:00 Am local time. Late bids will be rejected and returned unopened. All bids will be addressed to RAC procurement office failure to which RAC shall bear no responsibility of loss or misplacement of any proposal.

Technical proposals will be opened in the presence of Consultants or their representatives who choose to attend on the same day at 10:00 Am local time.

More details on the services are provided in the Terms of Reference provided in this RFP. A Consultant will be selected under a QCBS, The Outer envelope should clearly indicate the tender number and title

Enquiries regarding this tender may be addressed to the Managing Director of Rwanda Airports Company, 1171 Kigali-Rwanda, Tel: ; or by writing to Email:, copy to,,,,,,,,

The RFP includes the following documents:

Section 1 - Letter of Invitation

Section 2 - Instructions to Consultants (including Data Sheet)

Section 3 - Technical Proposal - Standard Forms

Section 4 - Financial Proposal - Standard Forms

Section 5 - Terms of Reference

Section 6 - Standard Forms of Contract

Bidding will be conducted in accordance with Rwanda Airports Company procurement manual revised January 2021.

Sincerely,

Charles HABONIMANA

Managing Director