AP/AR Admin Assistant (Onsite)

Job Description

Salary: $20.00 - $25.00

Premier Pump & Power is a family-owned manufacturer of industrial pumps and energy solutions. We specialize in large, custom, portable pump packages, and our products are renowned for their performance, serviceability and built-in quality. We proudly serve thousands of customers from our global headquarters in Vancouver, Washington and our new manufacturing factory in Houston, Texas.

We are seeking an experienced Accounts Receivable/Accounts Payable specialist with proficiency in QuickBooks to join our team. You will perform all AR/AP functions and various administrative and clerical tasks to support our offices. You will undertake a variety of activities in the office ranging from bookkeeping to filing. You must be reliable and hardworking with great communication skills.

You will report to the Controller

AR Responsibilities:

The Specialist will manage the AR processes

Prepares, verifies, posts, and records customer payments and transactions related to AR

Creates invoices according to company practice

Prepares and submits invoices to customers

Prepares packing slips for shipments

Processes credit card payments from customers

Maintains and updates customer files

Manages past-due accounts and collection efforts of delinquent accounts

Collaborates with the Controller related to customer discrepancies and past due amounts

Generates monthly AR billing statements based on general ledger reporting

Credit application processing

Reconciles AR monthly

AP Responsibilities:

The Specialist will manage the outflow of capital for the company

Receives and verifies expense reports and credit card transactions

Collects and verifies vendor W9 information

Ensures outstanding obligations are credited upon payment, identifying discount opportunities, stop-payments as needed

Identifies 3-way matching discrepancies

Initiates wire transfers, ACH, checks for vendor payments

Processes Items Receipts into Bills for payment processing

Reconciles the AP subledger to the general ledger

Reconciles AP Statements

Calculates and reports multi-state sales and excise tax

1099 preparing and processing

Performs other related duties as assigned

Other Responsibilities:

Works with VIN tags and Certificates of Origin

Maintains company files and records

Sorts and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)

Performs other office duties as assigned

Qualifications

2-3 years experience in AR/AP

Proficiency in using QuickBooks for AP/AR functions

Strong understanding of accounting principles and practices

Excellent attention to detail and accuracy

Strong organizational and time-management skills

Effective communication and interpersonal skills

Ability to work independently and meet deadlines

Working knowledge of office devices and processes

High school diploma

Benefits

Health Care Plan (Medical, Dental & Vision)

Retirement Plan (401k) company matches up to 4% of employee contributions

Vacation (up to 40 hours Vacation time accrued in years 1-3, pro-rated in year 1 based on start date)

Paid Sick Leave

8 paid holidays per calendar year

Employment will be conditioned upon passing a background check

It's our policy to provide equal employment opportunities for all applicants. Premier Pump & Power makes reasonable accommodations for handicapped and disabled employees and does not unlawfully discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, handicap, veteran status, marital status, criminal history, or any other category protected by applicable federal and state law, including Washington State's Fair Chance Act relating to an applicant's criminal history.