Program Administrator 3 - Educational Options

Schedule: Full-time

About Us:

The Ohio Department of Education and Workforce is a diverse team of passionate, education-focused professionals responsible for overseeing and enhancing the quality of education for each of Ohio’s 1.7 million students. The Department provides the resources and supports essential to raising student achievement and accelerating learning opportunities, advancing the connectivity between K-12 and postsecondary learning, creating programs to support and expand workforce experiences, and ensuring students have the necessary supports to be ready each day to learn.

As the governing body responsible for overseeing and enhancing the quality of education within the State of Ohio, the Department of Education and Workforce is dedicated to promoting educational excellence and ensuring equal access to learning opportunities for all students. The Department is committed to collaborating with schools, districts, educators, students, families, businesses, nonprofits and all stakeholders to achieve our educational goals.

What You'll Do:

Provides program direction on behalf of the Educational Options and Policy Section Chief of the Ohio Department of Education and Workforce:

· Manages, develops and communicates standards, rules, policies and procedures regarding the Afterschool Child Enrichment (ACE) program;

· Manages, develops and communicates standards, rules, policies and procedures regarding blended learning declarations;

· Manages, develops and communicates standards, rules, policies and procedures regarding online learning schools; serves as primary DEW contact for the Digital Learning Collaborative,

· Coordinates stakeholder engagement including newsletters, office hours, and webinars;

· Supervises the creation of program materials and website information;

· Supervises arrangements for professional learning sessions and conferences for the Educational Options and Policy Section;

· Monitors the operational workflow of necessary documents, timelines, conference calls and agendas for the program area projects;

· Supervises the rulemaking process and implementation of legislation for the Office of Community Schools, Office of School Sponsorship, and the Office of Nonpublic Educational Options;

· Coordinates development of SST reporting and DEW review of documents;

· Serves on various committees and task forces upon request of the Section Chief, representing agency program areas or as a representative of the Section Chief’s office;

· Represents Section Chief at meetings & conferences with state, federal & community agencies;

· Establishes and maintains cooperative relationships with senior and administrative staff with Department staff and constituencies;

· Supervises program administrator and directs work of administrative professionals;

Acts on behalf of the Section Chief by independently performing non-routine administrative tasks (i.e., independently formulates decisions &/or judgments involving non-legal interpretation of policies & procedures):

· Actively monitors and maintains Section Chief’s daily calendar and appointments, providing any necessary briefing or preparation;

· Serves as liaison between administrator and staff; independently drafts documents and correspondence;

· Initiates communications;

· Transmits confidential decisions and directives;

· Maintains accurate stakeholder contact information;

· Organizes meetings (e.g., prepares materials & schedules resources);

· Arranges for a recorder for advisory and/or committee meetings;

· Handles sensitive telephone calls, tracks for replies;

· Updates and maintains web pages;

· Serves as office timekeeper;

· Attends meetings as requested.

Performs or supervises secretarial tasks to assure organizational demands are met:

· Supervises and coordinates administrator’s appointment calendar;

· Schedules meetings and/or conferences, teleconferences, travel arrangements as necessary;

· Creates, prepares & maintains daily meeting materials and correspondences;

· Proofreads, tracks and monitors daily reports/correspondences, sensitive information, and telephone calls;

· Researches and collects information;

· Maintains confidential files.

Performs other administrative and/or programmatic related duties as may be required or requested.

5 yrs. trg. or 5 yrs. exp. in business administration, management or public administration.

-Or completion of undergraduate core program in business administration, management or public administration; 36 mos. trg. or 36 mos. exp. in supervisory, administrative &/or managerial position.

-Or completion of undergraduate core program for academic field of study commensurate with program area to be assigned per approved Position Description on File; 36 mos. trg. or 36 mos. exp. in supervisory, administrative, managerial &/or staff position involving planning, research &/or policy/procedure development.

-Or 1 yr. exp. as Program Administrator 2, 63123.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Program Management