Secretary (office Automation)

Summary Who may apply: This announcement is open to all U.S. Citizens This Position is located in: Info & Tech Dir, Assess/Anal/Assign Office, ZTF. This announcement may be used to fill similar positions in other Directorates. Learn more about this agency Help Overview * Accepting applications * Open & closing dates 04/22/2024 to 05/03/2024 * Salary $45,998 - $66,450 per year View Salaries at: * Pay scale & grade GS 6 - 7 * Help Location 1 vacancy in the following location: * Whitehall, OH 1 vacancy * Remote job No * Telework eligible Yes-as determined by the agency policy. * Travel Required Not required * Relocation expenses reimbursed No * Appointment type Permanent - * Work schedule Full-time - * Service Competitive * Promotion potential 7 * Job family (Series) 0318 Secretary * Supervisory status No * Security clearance Other * Drug test No * Position sensitivity and risk Noncritical-Sensitive (NCS)/Moderate Risk * Trust determination process National security * Announcement number D-DFAS- * Control number 787830700 Help This job is open to * The public U.S. Citizens, Nationals or those who owe allegiance to the U.S. Clarification from the agency All U.S. Citizens Help Duties * Prepares correspondence, reports, and other documents. Reviews work prepared by other clerical staff. * Keeps supervisor's calendar and schedules appointments and meetings in accordance with instructions, coordinating with the supervisor as necessary. * Receives visitors and phone calls. Determines nature of request and refers only those contacts needing staff attention. Routes calls and visitors based upon knowledge of programs and operations. * Reads and processes incoming correspondence and material. Screens material prior to distribution for suspense dates, establishes controls, and follows up on responses which are due. * Makes travel arrangements based on travel intentions, known preferences of traveler and in accordance with travel regulations. Schedules transportation; hotel/ Government reservations; deals with security issues; prepares travel orders/vouchers. * Uses a variety of office automation software in support of the organization. * Establishes and maintains office records of various types that may be needed or will assist in the efficient operation of the office. Ensures files have all pertinent documents and signatures. Help Requirements Conditions of Employment * Must be a U.S Citizen or National * Registered for Selective Service (males born after 12-31-1959) * Suitable for federal employment * This national security position, which may require access to classified information, requires a favorable suitability review and security clearance as a condition of employment. Failure to maintain security eligibility may result in termination * A minimum typing proficiency of 40 WPM is required. Qualifications QUALIFICATIONS REQUIREMENT: FOR ENTRY AT THE GS-06 LEVEL: One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-05) within the federal service, which demonstrates the ability to perform the duties of the position, is required. Specialized Experience is defined as: Providing administrative support functions to an organization, such as preparing and reviewing correspondence and reports, scheduling meetings and maintaining office calendars, purchasing office supplies and coordinating time and attendance records. FOR ENTRY AT THE GS-07 LEVEL: One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-06) within the federal service, which demonstrates the ability to perform the duties of the position, is required. Specialized Experience is defined as: Applying knowledge of the rules, procedures, operations, organization, and functions of an organization sufficient to perform office support duties; providing guidance on administrative procedures; applying administrative practices and procedures for managing correspondence and maintaining files; and scheduling conferences/meetings to include making necessary travel arrangements. A minimum typing proficiency of 40 WPM is required. Paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual, community, student, social) is qualifying. Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates to paid employment. You will receive credit for all qualifying experience. Education Substitution of Education for Specialized Experience is generally not applicable above GS-05, but may be considered if it is directly related to the position being filled. FOR ENTRY AT THE GS-06 LEVEL: Six months of graduate education may be substituted to meet the specialized experience requirement when it is directly related to the position being filled FOR ENTRY AT THE GS-07 LEVEL: One year of graduate education may be substituted to meet the specialized experience requirement when it is directly related to the position being filled Equivalent combinations of education and experience may be used to substitute for the specialized experience requirement. Official Transcripts: If the position you are applying for has a positive degree requirement or education forms the basis for qualifications (i.e. you would not qualify without the education obtained), you MUST submit transcripts with your application. *

Official transcripts are not required at the time of application outside of what is outlined above; however, official transcripts must be verified PRIOR to appointment. * An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation. * FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in a conventional U.S. education program. It is your responsibility to provide such evidence when applying or prior to appointment as outlined above. * Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. You must provide a copy of the letter containing the results of the equivalency evaluation upon request. Failure to provide such documentation when requested will result in lost consideration. For more information regarding evaluation of foreign education for federal employment, please visit the U.S. Department of Education Additional information * Moving expenses will NOTbe paid. * This position IS covered by a bargaining unit. * This position is Non-Exempt from the Fair Labor Standards Act. * The Tax Cuts and Jobs Act of 2017 makes certain reimbursements/payments taxable. For information on these changes and the Relocation Income Tax Allowance (RITA), for which some appointees are eligible, click here. * For positions where relocation is paid (see Location block of vacancy announcement), you can learn more about relocation allowances and entitlements. * A one year probationary period may be required. * Telework availability will be based upon the mission requirements and supervisory determination. * We may use this announcement to fill additional vacancies within 90 days of the closing date. * Travel requirement is None. * DoD Priority Placement Program (PPP) Military Spouse Preference (MSP) eligible candidates will receive priority consideration at the full performance level only. * Retired Civil Service Employee: Employment of retired Federal employees receiving an annuity is subject to the requirements of the Department of Defense (DoD) policy guidance. (See DoD Instruction 1400.25, Volume 300, * Males born after 12-31-59 must be registered or be exempt from Selective Service (see * Interagency Career Transition Assistance Program (ICTAP) Priority Consideration: If you are a displaced Federal Civil Service employee and attain a rating of at least 90, you may be entitled to receive special priority selection under the ICTAP. For more information on ICTAP, click here ICTAP Guidance. NOTE: If you have never worked for the Federal Government, you are NOT ICTAP eligible * Pay for first time hires to the Federal Government will typically be set at step 1 salary range for their respective grade level. * The Security Designation will vary and dependent upon position and may require a secret clearance or higher. Employment in this position requires a background investigation which may delay starting date. If you are selected and cannot obtain a favorable security determination within a reasonable period of time due to disclosed/undisclosed background issues, the employment offer may be withdrawn. Individuals selected are required to obtain/maintain a favorable security determination to occupy a sensitive position within the agency as a condition of employment. Failure to maintain eligibility to occupy a sensitive position may result in termination. For more information see the security section of Understanding Vacancy Announcements. * All applicants are encouraged to apply electronically. If you are unable to apply on-line, you may contact for assistance. * Priority Placement Program (PPP) Military Spouse Preference (MSP) eligible candidates will receive priority consideration at the highest grade level for which they have applied and been determined best qualified up to and including the full performance level. * PPP Application Based Preference Eligibles (Military Reserve and National Guard technicians, Military Reserve and National Guard technicians receiving disability retirement, and Retained Grade employees) will receive priority consideration at the full performance level only. Read more * Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. Your application will be evaluated and rated under the Category Rating and Selection Procedures. Eligible candidates will then be placed for selection consideration into 3 categories as described below: * Best Qualified Category - Exceeds the minimum qualification requirements and demonstrates a high level of proficiency in the job related competencies based on the answers to the occupational questionnaire. * Highly Qualified Category - Exceeds the minimum qualification requirements and demonstrates proficiency in some of the job-related competencies based on the answers to the occupational questionnaire. * Qualified Category - Meets the minimum qualifications as described in the Qualifications section of this announcement. The Assessment Questionnaire takes approximately 15 minutes to complete and collects information on your education, training and experience related to the following critical competencies: * Attention to Detail * Communication * Customer Service (Clerical/Technical) * Technology Application You can preview the Assessment Questionnaire here: * Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. * Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies. 1. Resume: HR will review the resume that the system date stamps as the most recent. For assistance in preparing your resume, visit DFAS Resume Tools. 2. Complete Assessment Questionnaire: Your resume must describe the scope of work with regard to your responses to the occupational self-assessment questionnaire, as they generate your numerical rating. The following supporting documents are ONLY required if applicable to your personal qualifications or status. 1. Transcripts/Certifications: All applicants to include current employees/contractors, must submit proof of education if the position requires education to meet the basic qualification requirements, or if substituting education to meet specialized experience requirements. For additional information on acceptable documents, visit Transcripts and Certifications. Applicants must also document education and/or certifications in their resume. 2. Cover Letter: You may submit a cover letter which will be forwarded to the selecting official if referred. Cover letters will not be used to verify qualifications or determine eligibility. 3. Veterans Preference: If you are claiming veteran's preference, you MUST submit the appropriate documentation. Failure to do so will result in the loss of veteran's preference, and may impact your eligibility for referral.. For more veterans' information please click here. * You must submit a copy of your DD-214, Certificate of Release or Discharge from Active Duty", showing the dates of active duty service, type of discharge and the character of service. Alternatively, If you are a current military member in active duty service and do not have a copy of your DD-214, you must submit a written documentation (certification) from your branch of service certifying that you are expected to be discharged or released from active duty under honorable conditions no later than 120 days after the date of application. The certification must include your rank, dates of active duty service and the expected condition of discharge. * If claiming 10-point preference and/or are a 30% or more Disabled Veteran, you must submit both a DD-214 or expected discharge documentation as described above AND a copy of a letter from the Department of Veterans Affairs (VA) or your branch of service certifying the presence of service-connected disability and indicating the percentage of disability * If you are claiming eligibility based on 10-point derived veterans' preference (i.e. a spouse, widow/widower, or parent of a veteran claiming veterans' preference when the veteran is unable to use it), you must also submit a Standard Form 15 (SF-15) "Application for 10-Point Veteran's Preference" and any required documents indicated on the SF-15 to substantiate the claimed preference. 4. ICTAP Eligibles: You must submit a Separation-Reduction in Force (RIF) SF-50; a RIF Notice showing separation within the past year (or declining a management directed reassignment outside the commuting area, or a Termination of Disability Notice from OPM) and most recent performance appraisal. 5. Military Spouse Preference (MSP) Eligible: Military Spouse Preference applicants,