Secretary (office Automation)

Summary * Who may apply: Current/Former Permanent Federal Employees, 30% or More Disabled Veterans, Veterans Recruitment Appointment (VRA), Veterans Employment Opportunities Act (VEOA), Schedule A, Eligible Military Spouse Preference (MSP), Peace Corps/Vista, Interagency Career Transition Assistance Plan (ICTAP), Special Appointment Authorities.

* This Position is located in: Info & Tech Dir, Assess/Anal/Assign Office, ZTF.

* This announcement may be used to fill similar positions in other Directorates.

Learn more about this agency Help Overview * Accepting applications * Open & closing dates 04/22/2024 to 05/03/2024 * Salary $45,998 - $66,450 per year View Salaries at: * Pay scale & grade GS 6 - 7 * Help Location 1 vacancy in the following location: * Whitehall, OH 1 vacancy * Remote job No * Telework eligible Yes-as determined by the agency policy.

* Travel Required Not required * Relocation expenses reimbursed No * Appointment type Permanent - * Work schedule Full-time - * Service Competitive * Promotion potential 7 * Job family (Series) 0318 Secretary * Supervisory status No * Security clearance Other * Drug test No * Position sensitivity and risk Noncritical-Sensitive (NCS)/Moderate Risk * Trust determination process National security * Announcement number DFAS-CO- * Control number 787830300 Help This job is open to * Career transition (CTAP, ICTAP, RPL) Federal employees who meet the definition of a "surplus" or "displaced" employee.

* Federal employees - Competitive service Current or former competitive service federal employees.

* Individuals with disabilities * Military spouses * Peace Corps & AmeriCorps Vista * Special authorities Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.

* Veterans Clarification from the agency This announcement is open to Current or Former Permanent Federal Employees, 30% or More Disabled Veterans, Veterans Recruitment Appointment (VRA) eligibles, Schedule A eligibles, Military Spouses Preference eligibles in the local area, Peace Corps eligibles, Family Member Preference for Overseas employment eligibles in the local area, and other individuals eligible under Special Appointment Authorities and Veterans Help Duties * Prepares correspondence, reports, and other documents.

Reviews work prepared by other clerical staff.

* Keeps supervisor's calendar and schedules appointments and meetings in accordance with instructions, coordinating with the supervisor as necessary.

* Receives visitors and phone calls.

Determines nature of request and refers only those contacts needing staff attention.

Routes calls and visitors based upon knowledge of programs and operations.

* Reads and processes incoming correspondence and material.

Screens material prior to distribution for suspense dates, establishes controls, and follows up on responses which are due.

* Makes travel arrangements based on travel intentions, known preferences of traveler and in accordance with travel regulations.

Schedules transportation; hotel/ Government reservations; deals with security issues; prepares travel orders/vouchers.

* Uses a variety of office automation software in support of the organization.

* Establishes and maintains office records of various types that may be needed or will assist in the efficient operation of the office.

Ensures files have all pertinent documents and signatures.

Help Requirements Conditions of Employment * Must be a U.S Citizen or National * Registered for Selective Service (males born after 12-31-1959) * Suitable for Federal employment * Time after Competitive Appointment: Candidates must have served 3 months after latest competitive appointment in the Federal service.

* This national security position, which may require access to classified information, requires a favorable suitability review and security clearance as a condition of employment.

Failure to maintain security eligibility may result in termination.

* Time in Grade Requirement - see the Qualifications field below for more details.

* A minimum typing proficiency of 40 WPM is required.

Qualifications QUALIFICATIONS REQUIREMENT: FOR ENTRY AT THE GS-06 LEVEL: One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-05) within the federal service, which demonstrates the ability to perform the duties of the position, is required.

Specialized Experience is defined as: Providing administrative support functions to an organization, such as preparing and reviewing correspondence and reports, scheduling meetings and maintaining office calendars, purchasing office supplies and coordinating time and attendance records.

FOR ENTRY AT THE GS-07 LEVEL: One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-06) within the federal service, which demonstrates the ability to perform the duties of the position, is required.

Specialized Experience is defined as: Applying knowledge of the rules, procedures, operations, organization, and functions of an organization sufficient to perform office support duties; providing guidance on administrative procedures; applying administrative practices and procedures for managing correspondence and maintaining files; and scheduling conferences/meetings to include making necessary travel arrangements.

A minimum typing proficiency of 40 WPM is required.

TIME IN GRADE REQUIREMENT: FOR ENTRY AT THE GS-06 LEVEL: Current or former federal employees who have held a GS position in the preceding 52 weeks, must meet the time in grade requirement.

Applicant must have served 52 weeks as a GS-05 or higher grade in Federal Service.

FOR ENTRY AT THE GS-07 LEVEL: Current or former federal employees who have held a GS position in the preceding 52 weeks, must meet the time in grade requirement.

Applicant must have served 52 weeks as a GS-06 or higher grade in Federal Service.

You may qualify for consideration if meeting time-in grade, specialized experience, education requirement, 90 days after competitive appointment requirement, and all other qualification requirements within 30 calendar days after the closing date of the announcement, unless otherwise indicated on the announcement.

Education Substitution of Education for Experience: (You MUST submit transcripts or proof of education to verify your claim.) FOR ENTRY AT THE GS-06 LEVEL: Six months of graduate education may be substituted to meet the specialized experience required when it is directly related to the work of the position being filled.

If you are using education to substitute for the specialized experience, you must submit transcripts at the time you apply.

To be creditable, education must have been obtained in an accredited college or university recognized by the U.S.

Department of Education ( FOR ENTRY AT THE GS-07 LEVEL: One full year of graduate level education may be substituted to meet the specialized experience required when it is directly related to the work of the position being filled.

Equivalent combinations of successfully completed graduate level education and experience may be used to meet total experience requirements.

If you are using education to substitute for the specialized experience, you must submit transcripts at the time you apply.

To be creditable, education must have been obtained in an accredited college or university recognized by the U.S.

Department of Education ( Additional information * Moving expenses will NOTbe paid.

* Telework availability will be based upon the mission requirements and supervisory determination.

* We may use this announcement to make a temporary promotion.

For some positions, the temporary promotion may be made permanent without further competition.

* Selections are subject to restrictions resulting from the DoD Program for Stability of Civilian Employment.

* A one year probationary or trial period may be required.

* We may use this announcement to fill additional vacancies within 120 days of the closing date.

* This position is Non-Exempt from the Fair Labor Standards Act.

* Travel requirement is None.

* This position IS covered by a bargaining unit.

* Use for developmental positions not covered under a formal training program - Delete one or both if not needed: * Priority Placement Program (PPP) Military Spouse Preference (MSP) eligible candidates will receive priority consideration at the highest grade level for which they have applied and been determined best qualified up to and including the full performance level.

* PPP Application Based Preference Eligibles (Military Reserve and National Guard technicians, Military Reserve and National Guard technicians receiving disability retirement, and Retained Grade employees) will receive priority consideration at the full performance level only.

* Retired Civil Service Employee: Employment of retired Federal employees receiving an annuity is subject to the requirements of the Department of Defense (DoD) policy guidance.

(See DoD Instruction 1400.25, Volume 300, here) * The Security Designation will vary and dependent upon position and may require a secret clearance or higher.

Employment in this position requires a background investigation which may delay starting date.

If you are selected and cannot obtain a favorable security determination within a reasonable period of time due to disclosed/undisclosed background issues, the employment offer may be withdrawn.

Individuals selected are required to obtain/maintain a favorable security determination to occupy a sensitive position within the agency as a condition of employment.

Failure to maintain eligibility to occupy a sensitive position may result in termination.

For more information see the security section of Understanding Vacancy Announcements.

* All applicants are encouraged to apply electronically.

If you are unable to apply on-line, you may contact for assistance.

Read more * Benefits Help A career with the U.S.

government provides employees with a comprehensive benefits package.

As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Opens in a new windowLearn more about federal benefits.

Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above.

IMPORTANT NOTE - YOU MUST FOLLOW ALL APPLICATION INSTRUCTIONS CAREFULLY.

ERRORS OR OMISSIONS MAY AFFECT YOUR RATING.

All information included in the resume and Occupational Questionnaire is subject to review and verification.

HR will review your resume and supporting documentation to ensure you meet the minimum qualification requirements.

Applicants meeting the minimum requirements will be further evaluated based upon information you provided in the Occupational Questionnaire.

If a determination is made that the work experience described in your submitted resume does not support your responses to the self-assessment questionnaire, your score may be reduced, and you may lose consideration for this position.

If you are already a DFAS employee, you may be subject to disciplinary action, up to and including removal from Federal service, if you are found to have exaggerated, embellished, inflated, mischaracterized, or falsified your resume or qualifications.

The Assessment Questionnaire takes approximately 15 minutes to complete and collects information on your education, training and experience related to the following critical competencies: * Attention to Detail * Communication * Customer Service (Clerical/Technical) * Technology Application You can preview the Assessment Questionnaire here: DFAS recognizes the value of competencies gained through formal education and professional certifications.

To ensure that consistent credit is given for these credentials in the selection process, DFAS has developed standard selection criteria to be used when filling positions in professional and administrative series.

Selections for professional and administrative positions will be based on four categories of selection criteria: Experience, Other, Education, and Certifications.

* Benefits Help A career with the U.S.

government provides employees with a comprehensive benefits package.

As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Opens in a new windowLearn more about federal benefits.

Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

Contact the hiring agency for more information on the specific benefits offered.

* Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits.

Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee.

You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

You must provide a complete Application Package which includes: 1.

Resume: You are encouraged to choose only ONE method of submitting your resume.

(HR will review the resume that the system date stamps as the latest one received and this may not be the resume, which best reflects your qualifications for the job and may result in an ineligible rating.) You may submit your resume by: attaching in your USAJOBS account.

For assistance in preparing your resume, take a look at the DFAS Resume Tools.

2.

Complete Assessment Questionnaire: Your resume must describe the quality of work in regards to responses to the occupational self-assessment questionnaire as they generate your numerical rating.

3.

Other Supporting Documents.

The following supporting documents are ONLY required if applicable to your personal qualifications or status.

They must be received by the closing date of the announcement.

1.

Transcripts and/or Certifications: You must submit documentation if you are substituting education for experience.

For additional information on acceptable documents or to see if you must submit documentation click here Transcripts and Certifications.

You must also document your education and/or certifications in your resume.

2.

SF-50: With the exception of current permanent DFAS employees, current or former federal employees must submit a Notification of Personnel Action reflecting the highest grade held on a permanent basis, tenure and appointment type.

3.

Veterans Documentation: Click to review these authorities and documents verifying eligibility for a VEOA, VRA and/or 30% or more disabled veterans hiring authorities 4.

Military Spouse Preference (MSP) Eligible: Military Spouse Preference applicants, must be selected and placed at the highest grade level for which they have applied and been determined best qualified up to and including the full performance level.

You must include a completed copy of the Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for Military Spouse Preference.

Click here to obtain a copy of the Military Spouse PPP Self-Certification Checklist.

5.

Military Reserve (MR) and National Guard (NG) Technicians PPP Eligible: MR and NG technicians PPP applicants must be selected and placed at the full performance level if determined well qualified.

You must include a completed copy of the Military Reserve and National Guard Technician PPP Self-Certification Checklist to verify your eligibility for Military Reserve and National Guard Technician preference.

Click here to obtain a copy of the Military Reserve