AP/AR Specialist

AP/AR SPECIALIST

Reporting directly to the Accounts Receivable and Accounts Payable Manager, the Accounts Receivable and Accounts Payable Specialist will be instrumental in managing both receivables and payables functions within the organization. This role requires a keen eye for detail, strong organizational skills, and the ability to collaborate effectively with internal and external stakeholders to ensure accurate and timely processing of transactions.

OVERVIEW OF THE AP/AR SPECIALIST ROLE:

Process incoming customer payments, including cash, checks, and electronic payments, and apply them accurately to customer accounts.

AP/AR Specialist generates and distributes customer invoices in a timely manner, ensuring accuracy and compliance with company policies.

Monitor accounts receivable aging and follow up on overdue accounts to facilitate timely collection of payments.

Reconcile customer accounts and resolve discrepancies or issues as needed.

AP/AR Specialist processes vendor invoices for payment, verifying accuracy and obtaining necessary approvals.

Manage vendor relationships and address inquiries or issues related to accounts payable.

Prepare and process weekly check runs, ACH payments, and wire transfers for vendors.

Assist in month-end closing activities, including reconciliations and accruals.

AP/AR Specialist maintains organized and accurate records of accounts receivable and accounts payable transactions.

PREFERRED QUALIFICATIONS FOR AP/AR SPECIALIST ROLE:

2+ years of experience in accounts receivable, accounts payable, or a related role.

Strong understanding of accounts receivable and accounts payable principles and processes.

Proficiency in using accounting software and Microsoft Excel.

Excellent organizational and time management skills.

Strong attention to detail and accuracy.

Effective communication skills, both written and verbal.

Ability to work independently and collaboratively in a fast-paced environment.

Knowledge of accounting principles and GAAP is a plus.

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