Remote Executive Assistant

Job Description

Salary: $20/hour

Check Off Your List (COYL) is hiring a remote part-time Executive Assistant to support our exponential growth.

COYL provides highly trained, remote professionals in bookkeeping, executive assistance, human resources, marketing, web design, and IT Support on a pay-what-you-need model so our clients can focus on what matters most – their business.

This is a remote position (seeking employees based in Delaware, Florida, Maine, Ohio, Texas) reporting to the Director of Business Operations.

Objectives of the Role:

Support the Director of Business Operations

Assist various clients as directed

Maintain client relations and refine internal processes that support the company and the client

Manage communication between various clients’ upper management and employees, liaising with internal and external executives on projects and tasks

Plan and orchestrate work to ensure the client’s priorities are met, organizational goals are achieved, and best practices are upheld

Daily and Monthly Responsibilities (dependent on client needs):

Manage the professional and personal needs for various clients

Track detailed records in timekeeping system

Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to our virtual clients’ senior executives

Manage, coordinate, and arrange our virtual client’s travel and travel-related activities, including hotel booking, transportation, and meals

Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database

Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with various clients and our company

Organize client communications

Answer phones for clients and relay messages

Plan client events

Respond to all requests within a maximum of 4 business hours

Navigate priorities while multi-tasking

All other tasks as needed

Skills and Qualifications

4 years of experience in administrative role reporting directly to senior management

Salesforce Experience

Superb written and verbal communication skills

Strong time-management skills and the ability to organize and coordinate multiple projects

Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems

Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge

Ability to keep various companies’ confidences

Promptness and a motivated self-starter

Confident and professional phone presence

Available to help with urgent requests

Preferred Qualifications

Experience developing internal processes and filing systems

Associates or above degree in administration; or equivalent experience

Knowledge of CRM such as Active Campaign, Zoho, pipedrive, etc.

Schedule:

Monday to Friday

10-20 hours to start with room to grow

remote work