Client Coordinator (Part-Time)

Overview:

Ideal Image is North America’s #1 medical aesthetics brand, making personal aesthetics and wellness services more affordable, accessible, and effective than ever before. Ideal Image provides a personalized and premium experience that delivers real results and empowers women through every step of their self-care journey. Come join us as we redefine the beauty ideal.

The Client Coordinator directly supports the sales and operational performance of the clinic through customer engagement and loyalty activities. The Client Coordinator will meet and greet all incoming clients. They foster and nurture positive relationships with clients and ensure all procedures, practices, client interactions, and environmental factors unequivocally promote and achieve a favorable client experience.

Responsibilities:

Client Experience:

Greets clients and visitors into the clinic by standing and extending a warm welcome

Answers the phone, and can accurately manage multiple client priorities (troubleshooting calls, schedules, and clinic operational activities)

Provide world class customer service to establish and maintain relationships with clients to ensure overall satisfaction while growing and retaining clients

Manage treatment book schedules through assisting clients with scheduling needs and schedule optimization

Assists client by checking them in and out including payment management

Provides clinic tours as needed to new clients

Actively recommend, promote, educate, and sell medical aesthetic services and products

Clinic Operations

The client coordinator assists medical professionals in clinic by:

Verifying client information, medical history, and confirming purpose of visit in accordance with protocols

Chaperone services as needed

Ensures clinic email is reviewed and handled accordingly

Maintains cleanliness of clinic, organizes, including cleaning of treatment rooms, stocking

Assist in inventory intake and recordkeeping, ordering supplies

HIPAA protected record keeping, including creation of medical charts, filing, storage management and archiving

Adheres to professional standards, policies, and procedures; and federal, state, and local requirements

Maintain professional and collaborative relationships with clients, leadership, and sales teams to achieve company goals and personal performance goals

Other Clinic duties as assigned

Qualifications:

Qualifications

High School Diploma or equivalent

1+ years of sales and or customer service experience in a retail, restaurant or related in-person environment

Working knowledge of business tools (MS Office Suite, phone systems, Point of Sale systems, CRM)

Proven track record of creating excellent customer experiences

Ability to multitask and prioritize client experience, with clinic operational duties

Ability to operate with a high degree of integrity and confidentiality with sensitive, customer health-related information

Ability to gain a working knowledge on products and services to assist with client questions

Rapid learner with the ability to grasp concepts and protocol

Maintaining a professional appearance and demeanor at all times

Ability to work in dynamic, fast paced environment, and keep up with a high volume of activity and continuous growth/change

Clear and engaging communication skills, including effective written and oral

Why Ideal Image?

Compensation:

Competitive compensation and bonus opportunities

Additional benefits:

Discounted cosmetic services for employee, family, and friends

Cosmetic products discount

401k Plan with Employer Match

Amazing company culture

Rapid growth opportunity

And more!

Ideal Image is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team members.

At this time, if you will be working in California, Illinois, New Mexico, Oregon, Rhode Island, New York, or Washington, vaccination against COVID-19 is required for all new hires unless you qualify for a state allowed exemption approved by the Company.

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