Assistant Property Manager
Description:
Job Description
We are looking for someone who describes themselves as responsible, dependable, and creative to fill our open position of Assistant Property Manager. They are responsible for keeping accurate property records, for seeing that available space is leased, that tenants are retained, and that the property is effectively maintained within budgeted parameters.
PRIMARY RESPONSIBILITIES
1. ASSIST MANAGER/ACTING MANAGER (Assist Property Manager as requested and perform Property Manager duties in absence of Property Manager.)
DUTIES: 1. Assist Property Manager with resident renewals.
2. Help resolve resident disputes and problems.
3. Help with gathering data for preparation of annual property budget.
4. Supervise and direct staff in absence of the Property Manager.
5. Inspect units to ensure readiness and adherence to company standards.
KEEP CURRENT RESIDENTS SATISFIED
DUTIES: 1. Take calls for maintenance requests from residents.
2. Call back residents to check on maintenance performed.
3. Perform after-hours “on-call” duties as required.
4. Help plan and direct social activities.
COLLECT RENTS AND SECURITY DEPOSITS
DUTIES: 1. Collect all rents and security deposits.
2. Post rent and miscellaneous income receipts.
3. Notify residents who are delinquent in paying.
4. Initiate eviction procedures for residents.
5. Maintain accurate records of rent collection.
6. Ensure that money collected is deposited daily.
7. Record the time and date of collections.
8. Posting and follow-up of NSF checks.
9. Turn over bad debts to a collection agency.
PREPARE REPORTS AND PAPERWORK
DUTIES: 1. Gather information and complete reports in a timely and accurate manner.
- Computation Report
- Move-Out Report
- Vacancy Report
- Traffic Report
- Weekly Activity Report
2. Periodically audit lease files for accuracy.
3. Process Status Change forms.
4. Process purchase orders and invoices and send them to accounting.
LEASING PROPERTY (Meet budgeted earnings by assuring that units are leased.)
DUTIES: 1. Generate traffic or prospective residents.
2. Make appointments with prospects.
3. Qualify prospects.
4. Sell them on the merit of the property.
5. Close the lease.
6. Process lease applications and all paperwork associated with generating a lease.
7. Ensure the timely move-in or new residents.
8. Generate new leases through working with local employers, locaters, and current residents.
9. Complete market surveys.
OTHER FUNCTIONS
DUTIES: 1. Wear proper attire as specified by Regional Director.
2. Always display a friendly and courteous attitude towards residents, clients, and guests.
3. Maintain and promote a positive attitude with other employees.
4. Never confront the supervisor or other employees in front of residents.
5. Contribute and act as a team player.
6. Any other duties as assigned by Property Manager
SKILLS, KNOWLEDGE, AND PERSONAL CHARACTERISTICS
The following skills, knowledge, and personal characteristics are desirable for job success:
· Experience in managing multi-family properties
· Bookkeeping experience
· Ability to communicate effectively
· Ability to sell
· Preference for working with others
· Ability to assert yourself
· Preference for detailed work
· Ability to work well under pressure
· Self-motivation and self-direction
· Ability to work without direct supervision
- Proficient with current technologies
Unified Residential Management, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
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