Executive Assistant

Job Description

VTG is seeking an Executive Assistant in Arlington, VA (Pentagon). The Executive Assistant position performs a variety of administrative duties providing mission support in one or more functions or business areas. This position will be 100% onsite.

What will you do?

Executive Assistant will provide executive-level services including office management, calendar and schedule management, travel planning and processing, correspondence management, human resource management, security support, resource management, and event support.

Manage office schedule and calendar of appointments for Senior Executive(s);

Create schedule related products (schedule forecast, day card, daybook);

Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites;

Prepare travel/training arrangements and process travel vouchers for Senior Executive(s) for both domestic and international travel within the Defense Travel System;

Prepare Trip books with details and read-aheads;

Answer routine telephone calls, direct calls and take messages;

Greet and escort visitors – ensure visit requests and clearances are submitted;

Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents;

Support the development of official correspondence

File briefings and papers

Draft, proofread, edit, and coordinate correspondence;

Maintain tracking records and filing systems; archive files;

Participate in meetings and events;

Assist in ordering supplies/equipment and arranging for office equipment repairs;

Draft documents such as instructions, spreadsheets, presentations, and reports.

Do you have what it takes?

Must have and maintain a DoD Secret clearance;

3-5 years of experience support a Senior Executive (SES or Admiral/General);

Must have a High School Diploma;

Ability to communicate effectively and concisely;

Ability to participate productively as a contributing member in a team environment;

Strong interpersonal skills;

Must have DoD experience;

Proficient in the use of Microsoft Office Suite;

Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly;

Experience with Defense Travel System (DTS) supporting both CONUS and OCONUS travel for a Senior Executive.Company Description

VTG delivers force modernization and digital transformation solutions that expand America’s competitive advantage in the modern battlespace. Tracing our earliest roots to 1866, VTG has built a 150-year legacy of combining innovative technologies, deep domain knowledge, and advanced engineering and technical expertise with the agility needed to meet our Defense and National Security customers’ most challenging and dynamic mission requirements.

VTG provides full lifecycle engineering and sustainment for aerospace and defense platforms, C5ISR systems, and critical infrastructure across warfighting domains. Our capabilities maximize mission performance, increase efficiency, and reduce costs—ensuring the warfighter is equipped to dominate the battlespace now and for generations to come.

A right-sized, middle-market enterprise with a global presence, we are large enough to offer the capabilities of a tier-one systems integrator yet agile enough to be responsive to each customer’s unique needs. Guided by our core values—integrity, diversity, performance, innovation, and teamwork—we are committed to high job satisfaction for our team, and high performance for our customers.

Whether at sea, in the air, on land, or in cyberspace, VTG delivers Tomorrow’s Transformation Today.