Bilingual Payroll/HR Coordinator

Job Description

Position Overview

This position is responsible for the payroll process, accounting related tasks and benefits administration. Also assists with any human resource functions as needed. This position reports directly to the Human Resources Director.

Key Tasks and Responsibilities

Creates and maintains employee payroll files; coordinates/inputs employee files and payroll system with any salary updates

Prepares and inputs payroll data for semi-monthly payrolls; prepares reports and check requests for all applicable payments associated with payrolls

Prepares various journal entries and account reconciliations for payroll and benefit accounts

Reconciles quarterly and annual tax filings and reports in accordance with agency filing requirements

Maintains filing system for potential applicants not hired by the company (resumes, applications, employment packets, etc.)

Updates 401k file to send to vendor for posting

Stuffs and distributes payroll checks

Provides customer service to internal and external customer related to payroll and benefits

Assists brokers office with daily benefits processing tasks for all plans – enrollments, terminations, changes, COBRA, loans, rollovers, distributions, etc.

Maintains employee benefits files, maintains group benefits databases and updates employee payroll records

Works with broker's office on employee issues and overall plan administration and renewal

Processes and reconciles monthly benefit invoices

Performs audits for all benefits plans

Assists department in carrying out various benefit/HR functions to include new hire orientations, exit interviews, survey completion, etc.

Requirements:

Bilingual in Spanish is required

Minimum 5 years ADP Workforce Now and benefits administration experience

Solid understanding of different benefit plans and relevant regulations

Solid understanding of payroll regulations to include FLSA and tax reporting

Ability to adapt to fast paced changes in the work environment

Excellent attention to detail and accuracy with data

Proficient in Microsoft Office to include Outlook, Word and Excel

Customer service oriented

Excellent time management skills to include ability to prioritize tasks and meet all required deadlines

Excellent organizational skills

Outstanding oral and written communication skills and interpersonal abilities

Demonstrates the highest level of ethical behavior, including the ability to maintain confidentiality and handle sensitive information

College degree in related field and/or accounting background is preferred