Administrative Coordinator

Title: Administration Coordinator

Location: Gaithersburg, MD

Contract: 6 Months

Description:

Administrative

• Provide 1:1 administrative support at a senior level; to include complex calendar management, travel bookings, expenses management.

• Independently and pro-actively resolve issues and challenges relating to administrative requests.

• Facilitate smooth communications between executive and other internal and external stakeholders.

• Lead the practical arrangements and contribute to the preparations of internal and external meetings

• Manage logistics (project team calendar, scheduling, room bookings, meeting minutes, agendas, action logs, forward agendas, distribution lists)

• Lead and coordinate logistics relating to virtual and face to face meetings

• Information management for team access (SharePoint management, storing of minutes, presentations, file structure) training teams on usage and making process improvements.

Team

• Work collaboratively with our BPO to deliver initiatives that create engagement & wellbeing for the team.

• Participate in and contribute to knowledge sharing and training.

• Participate in and contribute to administrative continuous improvement activities

• Provide guidance/coaching and mentoring to colleagues where required