AP Specialist

Job Description

Position: ACCOUNTS PAYABLE SPECIALIST

Department: Finance

Reports to: Accounts Payable Manager

Location : Polynt Corp / Carpentersville

Primary Duties and Functions

Monitor discount possibilities, verify federal identification numbers, resolves purchase order, contract, invoice, or payment problems and documentation, ensures credit is received for outstanding memoranda.

Review all invoices prior to entry for proper paperwork and approval.

Prioritize bills based on the opportunity for a monetary discount and the terms of payment.

Answer all vendor questions either by phone or email.

Investigate and resolve issues related to invoice processing. (e.g., works with vendors and staff to resolve invoice discrepancies) in a timely manner.

Receive, investigate, and resolve a range of routine internal and external account status questions, including conveying the resolution of discrepancies to appropriate parties.

Assist in assembling material and drafting responses to auditors during the annual external audit,

Complete data entry to ensure all accounts payable invoices and check requests are recorded in compliance with company policies, applicable laws and regulations, and sound internal control.

Review and process invoices into ERP system for payment.

Examine vendor statements for past-due invoices and collaborates with vendors and branches to maintain accounts up to date.

Other duties as assigned.

Skills / Qualifications

Accounting background preferred.

Data entry skills.

Analytical thinking.

Self-starter with strong planning and organizational skills.

Excellent attention to detail, outstanding written and verbal communication skills as well as effective interpersonal and collaborative abilities.

Ability to multi-task.

High School Diploma required.