Practice Assistant

Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.

Reporting to the Regional Operations Manager, the Practice Assistant will provide support to lawyers in our Singapore office undertaking tasks including but not limited to:

Formatting of legal documents

Time entry

Preparation of invoices and expense reimbursements

Initiating conflicts checks and new business intake processes

Arranging meetings and conference calls

Maintaining the contact database for lawyers

Maintaining physical and electronic filling systems

Assisting with the preparation of presentation materials

Preparing Excel spreadsheets

Coordinating with office administration staff for delivery and other relevant arrangements

Providing assistance in internal and external events

Screening incoming calls

Archiving inactive files

Providing coverage when other secretaries are on vacation or in need

Other duties as assigned

Qualifications and Experience:

A minimum of 5 years' experience in a similar role, preferably in an international law firm environment.

Excellent personal communication skills and strong organizational abilities.

High attention to detail, including exceptional proofreading skills.

Ability to perform under pressure, independently and as part of a wider business services team.

Consistent positive attitude with a "can do" mentality.

Proven discretion and trust in dealing with confidential and sensitive information.

Advanced PC skills, including Microsoft Word, PowerPoint and Excel, and ability to learn new IT skills such as InterAction and other database systems.

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R246199