Entry Level Administrative Assistant

This position requires an active TS/SCI with CI Poly clearance prior to consideration.

The Administrative Support position performs a variety of administrative duties providing mission support in one or more functions or business areas. The nature of Administrative Support work varies from transactional in nature and requires general knowledge of basic administrative processes (Entry Level) to moderately complex (Intermediate Level) and very complex tasks which demands a high degree of autonomy and latitude in planning, organizing, and decision making to fulfill work requirements (Senior Level).

Greet and escort visitors

Answer routine telephone calls, direct calls and take messages

Maintain a schedule of appointments for a manager or office

Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents

Arrange for the delivery of outgoing mail/packages with the mailroom

Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office

Draft, proofread, edit and coordinate correspondence

Perform research and retrieve information from databases and other resources

Maintain tracking records and filing systems; archive files

Maintain, update and serve as focal point for databases or spreadsheets

Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites

Participate in meetings and events: may serve as recorder and may present position-related information

Prepare access rosters and request security clearance transfers

Assist in ordering supplies/equipment and arranging for office equipment repairs

Perform administrative back up support for other offices

JOB REQUIREMENTS

High school diploma/GED.

Skill Set

Detail-oriented

Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience

Ability to participate productively as a contributing member in a team environment

Strong interpersonal skills

Ability to be discreet and maintain confidentiality

Proficient in the use of Microsoft Office and standard computer applications

Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly

Active TS/SCI with CI Poly clearance