Executive Assistant

Job Description

Salary:

Established in 2009 by Steve Casey, Casey Construction is a Commercial Drywall & Floor Prep contractor built upon a family tradition of building relationships and providing quality interior finishes. Casey provides services all throughout the metro Washington, DC area and Raleigh, North Carolina. Our projects range across a variety of industries including life sciences, healthcare, law, government, and technology, which primarily consist of tenant fit-outs and interior renovations.

Position Summary: The Executive Assistant will provide high-level administrative support to the President (and other senior staff, occasionally).

Responsibilities:

Maintain President’s calendar. Provide a daily calendar of meetings, events, and tasks that require their attention.

Receive, review, and respond to communications in a timely and professional manner. Determine the importance of the communication, summarize, and distribute to the President and/or company personnel.

Answer calls, take messages, provide information, and transfer calls when needed.

Perform clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for President/senior staff.

Arrange all travel, accommodations, and itineraries; coordinating all arrangements for President (and senior staff when needed).

Assist with the planning and preparation of internal and external meetings and calls; including gathering background information, drafting agendas, preparing materials and presentations, etc.

Schedule meetings and attend meetings on behalf of President when needed; track meeting notes and action items to ensure that follow-through and accountability are maintained.

Coordinate special projects that align with the priorities of the department and the company.

Other related duties as assigned.

Minimum Qualifications:

High School Diploma or G.E.D.

A minimum of four (4) years of related experience

Proficient in Microsoft Office (Excel, Word, Outlook)

Knowledge, Skills & Abilities:

Ability to operate effectively in a fast-paced environment with little supervision.

Ability to manage multiple projects simultaneously and perform other duties as the business or executive priorities dictate.

Courteous and professional point of contact, exhibit a high level of client focus, representing both the President and the company in a positive light.

Detail-oriented