Job Description
We take pride in being San Diego's premier authorized Canon and H.P. dealer. We sell and support Canon software products and the full line of Canon color copiers, scanners, large format printers and faxes. We also service all H.P. laser printers.
South Coast Copy Systems is a locally-owned company, in business for 24 years, focused on capturing market share with an award winning product lineup that showcases world class technology, backed by an outstanding customer service team.
This is a full-time, long-term position (Monday through Friday, 8am - 4pm) in which the ideal candidate will realize increased opportunity and added responsibility as experience is gained. Training and hands-on experience will be provided, however, knowledge of basic accounting principles and procedures is highly desirable and must be comfortable working with financial data, software (Microsoft Office) and internet technology and other office equipment.
Candidate will have a strong attention to detail and the ability to think independently and recommend solutions as needed. We require a high degree of professionalism and customer service with excellent communication skills. As well, candidates must be able to maintain a high level of discretion and integrity with confidential information. Must be well-versed in Microsoft Office as well as have the ability to learn new programs.
Key Responsibilities
Assist in Accounts Receivable and Accounts Payable with a high degree of accuracy
Assist in the collection of information for Contract Billing
Assist with AR collections; making phone calls as well as sending emails and hold letters as needed
Documentation of daily collections activity within customer notes, activity reports, and other credit monitoring tools
Post customer payments by recording cash, checks, and credit card transactions and entering them into the system
Maintain the customer “On-Hold” list and clear discrepancies in order to provide service and/or supplies
Process Daily Receipts and Corresponding Deposits
Work with customers to answer any questions they have regarding billing and invoices
Be a liason for vendors to ensure accuracy of invoices and provide payments in a timely manner
Reconcile checking accounts, credit cards, and vendor statements
Supports operations by supervising staff; planning, organizing, and implementing administrative systems.
Review/maintain vendor and customer accounts against system data
Knowledge, Skills And Abilities
Proficient with Excel and other computer applications
Ability to work independently and to manage multiple projects in a fast paced environment
Ability to make decisions, exercise judgment and interface effectively with all levels of staff.
Possess strong customer service skills and the ability to resolve problems in a diplomatic manner.
Upbeat and outgoing personality with strong interpersonal and organizational skills
Capable of completing job duties with little to no direction
Good team player who is adaptable and reliable
Strong willingness to learn; proactive approach
Impeccable attention to detail and ownership of all tasks
Company Description
South Coast Copy Systems has a proven 24 year track record helping our team members succeed by encouraging and collaborating to create a culture of success! This is a great opportunity for income, education and comradery, so come join our supportive environment and make your success!