Autobody Parts Coordinator

Job Description

JOB SUMMARY

The Parts Coordinator increases the efficiency of the store by ensuring that parts are received, controlled and delivered to appropriate technicians as needed. He/she must be highly organized and must keep excellent documentation, in order to minimize losses. He/she must be able to read and understand the estimate to ensure the parts received match parts ordered and must communicate well with all production and management staff. Participate in daily production/release meetings in order to provide key information to managerial staff.

ACCOUNTABILITY & RESPONSIBILITY OF POSITION

Receiving / Inventorying of Parts

Receive all parts and verify that the order is accurate and complete and matches vendor’s invoice (Best practice is to do it while driver is on site to allow any omissions or damage to be noted and shared with management)

Mark and store all received parts with proper work order number in an appropriate location

Check for returned parts for that vendor and make sure you get a parts return slip. Ensure all documentation is delivered to front office management

Upon completion of the repair, return unnecessary parts for credit and document this activity

Where applicable use one parts cart for one work order. On smaller jobs you may be able to use plastic totes that can be stored in the trunk of repaired vehicles

Communication with Production and Management Staff

Upon receipt of correct parts, photo copy invoice - 2 copies – 1 copy to payables file and 1 copy for RO package

Compare vendor invoice against estimate for accuracy of parts received

*Advise Store Manager so that vehicle can be scheduled and moves file to parts in call customer slot. If parts are incorrect, notify Store Manager immediately so that any delays can be communicated to customer and/or insurance company

Scheduled In / W.I.P

Each morning, after production meeting, parts coordinator will ensure that incoming vehicles parts carts/totes are loaded

After vehicle has been checked in and delivered to production area, parts coordinator moves vehicle to the assigned stall

Map out the vehicle by checking estimate and listing any sublets or special items/services, assigned technician – body / prep, target dates

Move parts tote or parts cart to the assigned stall

Notify appropriate technician upon positioning of job

1PM one-on-one with each body, prep and paint techs and document supplement sheet, report to management with any supplements, delays or parts issues

Materials and Safety Management

Maintain a safe and clean environment in which to work that reflects the working conditions of the company

Adopt working habits that are in accordance with the Company Employee Policy Manual

EXPERIENCE/SKILL REQUIREMENTS

Functional/Technical Knowledge

Knowledge of Mitchell / Audatex / Reynolds

Skills and Abilities Required

Work independently without close supervision

Works well with others & positive work ethic

Flexible/adaptable to constant change

Highly organized; ability to handle multiple concurrent assignments

Ability to prioritize, organize and plan work under own initiative

Strong communication skills (reading, writing, speaking, listening)

Motivated and follows instructions

Works well under pressure

OCCUPATIONAL QUALIFICATIONS

Physical Requirements

General physical skills (carrying, lifting – 100 lbs, standing, sitting, walking, reaching)

Driving, must have a valid license

On-the-job exposure to the following elements

Fumes

Dirt

Chemicals/Toxins

Hazards

Heat/Cold

Noise

* Duties subject to change