Administrative Assistant

About the Role

As the Administrative Assistant at the Family Hope Center at Penitas, you will Shine Hope by delivering services through management of the established policies and procedures. You will provide administrative support to the Family Hope Center Director/Manager and other staff as assigned.

What you will do

As a member of our team you will have an impact on our clients through accomplishment of the following responsibilities:

Provide administrative support to the facility Family Hope Center Director/Manager maintain filing system; research and analyze data to produce monthly reports; assist in budget preparation and ongoing monitoring of budgetary performance; transcribe meeting notes; and answer Executive Director’s phone in his/her absence and initiate follow-up as appropriate.

Supervise the operations of the Administration office as they pertain to clerical duties, mail and telephone coverage; analyze office needs and implement processes for efficient operation. Supervise the overall appearance of the Administration office.

Coordinate communication with internal and external constituents including telephone calls, faxes, electronic mail, and written correspondence.

Perform various administrative tasks including expense reports, enrollment paperwork and other assigned tasks.

Maintain office machinery in good working order and ensure adequate office supplies are on hand at all times.

Receive and compile monthly reports from various departments and ensure complete and timely delivery to corporate office.

Perform bookkeeping tasks for accounts payable and accounts receivable. Make deposits for receivables.

Receive and acknowledge donations from donors; maintain timely and accurate donor gift records.

Accurately prepare and proofread memos, letters, spreadsheets and other documents and correspondence as required. Complete accurate and timely documentation.

As a 5 STARS team member, you’ll bring to the team:

To be successful in this role and a great addition to our team we need you to come with the following:

High school diploma or G.E.D. required.

Minimum 2 years prior office management and supervisory experience required.

Recent computer training or computer experience required.

Requires ability to drive assigned vehicle(s) or personal vehicle, with appropriate state license, following all laws applicable; must provide proof of liability insurance and must be eligible to be insured under Buckner’s insurance policy. Must be age 21 or older to drive on behalf of Buckner

Shining hope in others. (Your friendly attitude and willingness to learn is more important than a year’s experience!)

Preferred Qualifications

In addition to the amazing qualifications and experiences listed above, if we had our say, we would also look for:

Associate’s or Bachelor’s Degree preferred.

Experience in telephone communications, preparation of business correspondence, and community contact preferred.

A commitment to your own professional growth and development to enhance program services.

A willingness and desire to build and maintain excellent working relationships with your co-workers, volunteers, and the community that we rely on to support our programs.

Our 5 STARS Perks:

Medical and Dental benefits for associates and their eligible dependents.

Payactiv, early access paid wages

Life insurance.

Short-Term and Long-Term Disability benefits.

Paid Time Off and Holidays.

Paid Parental Leave.

Retirement Savings Plan.

The 5 STARS Fun Benefit: encourages employees to spread good cheer to their co-workers and others, creating a happy, healthy environment for all!

Benefits eligibility is based on number of hours worked each week.

EEO

The same way we treat our employees is how we treat all applicants – with respect. Buckner is an equal opportunity employer (EEO is the law). You will be treated fairly throughout our recruiting process and without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or veteran status in consideration for a career at Buckner.