SUMMER CLUB ADMINISTRATIVE ASSISTANT - Jacksonville Heights

Job Description

Club Administrative Assistant - Jacksonville Heights - Summer

This position provides clerical and administrative support for the Club. The Administrative Assistant also provides informative communication to parents, while providing professional customer service.

KEY ROLES (Essential Job Responsibilities):

This position’s primary responsibilities are:

Maintain accurate recordkeeping of member enrollment and attendance, food services, and other grant requirements

Maintain electronic database systems (COMET/ SAMIS/ MyClubHub)

Answer Club telephone and provide informative customer service

Prepare correspondences, reports, and event flyers as assigned

Additional Responsibilities

Attend relevant staff meetings and training events

May participate in additional special programs and/or events

May aid with coordinating field trips

Other duties as assigned

REQUIREMENTS

High School diploma or GED

Minimum three years of administrative support experience required

Experience working with youth is a plus

CPR and First Aid Certification or willingness to obtain (Will Train)

Demonstrated proficiency with technology, including computer operations and word processing

Excellent written and verbal communication skills and organizational skills

Provide excellent customer service to parents, members, staff, and volunteers

Ability to clearly and concisely communicate ideas, facts, and information to others

Exceptional attention to detail and organization skills

Ability to pass DCF Level II background screening and drug test

WORK ENVIRONMENT:

The schedule is Mon - Fri, 8 AM – 7 PM (Additional hours occasionally). Work is conducted mostly indoors but may be required outdoors during special events.

PHYSICAL AND MENTAL REQUIREMENTS:

Ability to sit, stand and walk for long periods, bending and squatting on occasion

Ability to lift up to 20 lbs. on occasion

Ability to hear at a normal conversational level

Ability to maintain a high energy level when necessary

High degree of emotional intelligence

Boys & Girls Clubs of Northeast Florida is an Equal Employment Opportunity Employer and Drug-Free Workplace. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.