Bilingual Spanish/English Administrative Assistant

Job Description

Summary:

We are seeking a friendly and personable Bilingual Administrative Assistant with strong interpersonal skills to join our dynamic team. The successful candidate will be the initial point of contact for our office, handling phone inquiries and face-to-face interactions with a diverse range of individuals on a daily basis. Proficiency in both Spanish and English is essential for this role to ensure effective communication with our diverse clientele.

Key Responsibilities:

1. **Bilingual Communication:**

- Provide exceptional customer service in both Spanish and English.

- Translate documents and communications as needed.

- Assist in facilitating bilingual meetings and discussions.

2. **Reception:**

- Answer and direct phone calls in a professional and friendly manner.

- Greet and assist visitors with a positive and service-oriented attitude.

- Manage a high volume of interactions, dealing with 50-100 different individuals daily.

3. **Mail and Document Management:**

- Receive, sort, and scan mail and other documents.

- Ensure accurate and timely distribution of mail to the appropriate recipients.

- Maintain organized electronic and physical filing systems.

4. **Basic Computer Tasks:**

- Utilize office software to perform basic tasks like data entry, document creation, and email correspondence.

5. **General Administrative Support:**

- Provide support to other administrative staff as needed.

- Perform other related duties as assigned.

Qualifications:

- Proficiency in both Spanish and English, spoken and written.

- High School Diploma or equivalent; Associate’s or Bachelor’s degree is a plus.

- Minimum of 1 year of experience in a customer service or administrative role.

- Basic computer skills including familiarity - Strong interpersonal skills with an approachable and professional demeanor.

- Ability to handle a fast-paced environment and manage interactions with a diverse range of individuals.

-Ability to lift and carry objects weighing up to 20 lbs as part of daily job duties

We offer a competitive salary, full health care and travel expenses.. Our work environment is inclusive, team-oriented, and dedicated to the professional growth of our employees. We are excited to welcome a new Bilingual Administrative Assistant to our team and look forward to reviewing your applications.

To apply, please send your resume and a cover letter to Description

OSI Offices is the longest running executive suite in the United States, starting in 1981. We serve a diverse range of professionals that need office, mail and phone solutions.