Grants Coordinator

5 Months Contract

Onsite role

Responsible for overseeing the centralized administration of funds spanning the entire grant-making process; through the intake, review, award, and follow up stages.

Essential Duties/Responsibilities:

Serves as the point person to sub-grantees and other organizations regarding grant management for both federal and state funded grants.

• Maintains schedules, monitors grant balances, tracks incoming inquiries and proposals, provides reports, and responds to inquiries as requested.

• Processes payments for new and continuation grants.

• Analyzes budget and expenditure reports and ensures compliance with reporting requirements.

• Communicates with grantees regarding contracts, reports, contract changes, and payments.

• Responds to intra-office requests for information related to grantees, grant-making procedures, statutes of projects and meetings.

• Update Request for Plan (RFP) for new grant funding cycles as needed.

• Coordinate with the legal team to obtain approval on grants budgets and contracts.

• Monitor IntelliGrants during the life cycle of sub recipient grants.

• Review and score grants for the Youth Division at the close of the Request for Proposals. (RFP).

• Create grant agreement packets for each grant utilizing SCM and Docusign.

• Conducts desk reviews with funded grantees to ensure grants are functioning appropriately and are in alignment with the stated policies and the grantees application.

• Maintains working knowledge of federal requirements for federal funding and state requirements for state grant funding.

• Keeps the Division Director abreast of sub-grantee status, performance goals, and evaluations.

• Assists in creating Board of Trustee (BOT) documents for review at board meetings and sub-committee meetings.

• Review and approve fiscal and program reports in a timely manner to ensure accuracy of payments.

• Attend meetings and trainings as necessary.

Job Requirements:

• Bachelor’s Degree or equivalent work experience in combination with education.

• Collect applicable grant application and program report information.

• Update Division Director on grant program periods and balances on a monthly basis.

• Monitor and update youth division personnel and sub grantees regarding grant guidelines, open solicitations, and program updates.

• Develop and guide on how grant funds are to be used for individual projects.

• Review all submitted applications and budgets.

• Verify proposed activities and purchases are appropriate and allowable.

• Monitor grantee program activity to ensure program completion and spending.

• Promptly inform Division Director, or designee, of any concerns/issues that could potentially affect funding.

• Provides customer and technical assistance to grantees

• Demonstrates oral and written communication skills to disburse information and provide grant guidance in an understandable clear manner.

• Encourages and facilitates cooperation in a team environment and works well with others to achieve the division’s goals.

• Responds appropriately to stressful and/or emergency situations.

Preferred Experience:

• Strong computer skills including proficiency with MS Office programs, including Excel.

• Ability to analyze, think critically, organize, and prioritize.

• Creativity and flexibility in developing approaches and problem solving.

• Effective verbal and written communication skills; open, friendly demeanor and an elevated level of professionalism

• Works well under minimal supervision by taking initiative, ensuring successful project management and timely completion with ability to maintain quality work standard with a high volume of work.