Conference Services Associate

Overview:

Canyon Ranch guides the pursuit of wellbeing on a path through immersive destinations to a lifetime of proven answers. We inspire your well way of life through Integral Answers, Personal Guidance, Lifetime Impact and Evidence-based Progress.

Responsibilities:

Works with the day-to-day functions of the accountable for the set-up, operation, as well as supports accurate and timely lectures, workshops, classes and special events. By following procedures, instructions, and BEOs, this position delivers the supplies, equipment, and other items needed to correctly facilitate these events. Ensure the maximum in client service, operational efficiency, and profitability levels.

• Job Duties: Set-up of internal/external functions throughout the day according to the At A Glance and BEO's.. Set up may include moving tables, chairs and podiums, supplying and setting up flipchart, decorations and handouts, updating power point presentations and assisting food and beverage with set-up. Inspects meeting spaces and equipment in need of attention such as chairs, stools, podium, lighting, curtains, any potential hazards, spot cleaning. Works with Featured Speakers and closely with the Canyon Ranch guests. Ensures audiovisual equipment (plugging in, turning on and testing all audiovisual equipment 24 hours prior to events.) is set up and running properly. Administers virtual meeting equipment for remote meetings or conference calls. Colleague will prepare maintenance and IT requests and follow up on completion.

• Administrative Duties: Creates door signs for rooms, Bingo Certificates, Speaker Vouchers, sign in sheets, prints cancelled signs for cancelled lectures and reviews, prints and delivers Ranch Schedules when needed.

• Deliveries & Pickups: Performs safe drop-off & pick-up of equipment and supplies to scheduled rooms.

• Inventory: Maintains inventory checklist for equipment/supplies in each storage location. Places order in NetSuite for markers, flipcharts, pens, paper, clipboards, etc. when needed. Ensures supplies are picked up and stored properly.

Schedule: Thursday - Monday 10:30am to 7:00pm (Needs to be flexible)

Qualifications:

Education

Minimum High School diploma or equivalent.

Required Certification/License

Certifications/licenses in relevant field; equivalent training will be considered

Valid driver's license with a clean driving history

Additional Required Certification/License

Group B driver

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Permanent