Administrative Assistant

True North Energy Solutions – Administrative Assistant

General Summary

Administrative Assistant is responsible for performing various tasks for the Director of True North Operations, Accounting Manager, Service Manager, Inventory Manager, Environmental Compliance Manager, and Project Manager. Emphasis is placed on safety, consistency, teamwork, positive work attitude, excellent customer service and maintaining exceptional overall store and restaurant operating conditions. Administrative Assistant reports directly to the Accounting Manager.

Essential Functions of the Job

Responsible for answering and returning customer phone calls

Responsible for updating and upkeep of Environmental customers and testing records

Responsible for processing warranty claims

Responsible for Wennsoft/GP(software) site list updating

Responsible for Wennsoft/GP(software) vendor list updating

Responsible for collections in accounting

Responsible for receiving/distributing/sending of mail/small packages

Responsible for ordering/tracking uniforms, tools, supplies, business cards, employee name badges

Responsible for mailing/emailing customer invoices and statements

Responsible for maintaining certificate of insurance, tax exempt, credit app’s and W9 records/lists

Responsible for filing

Job Specifications Education and Experience: No degree requirements. Any equivalent of training desired, which provide the required knowledge, skills and abilities. 2 years of experience desired.

Skills/Knowledge/Abilities:

Good interpersonal skills.

Team player

Detail oriented to ensure accuracy of work

Well organized

Evidence of ability to innovate and implement change successfully

Exceptional communication and presentation skills

Driven and committed to success while maintaining integrity

Disclaimer Statement This job description is not intended as a complete listing of job duties. The incumbent is responsible for the performance of other related duties as assigned/required.