Medical Office Assistant

Job Description

ROLE

We need an experienced Medical Office Assistant to serve as a Medical Coordinator. This is a full-time opportunity. We can offer job security and stability, a competitive salary, and a comprehensive benefits package.

RESPONSIBILITIES

Schedules pre-employment physicals, periodic exams, motor vehicle license exams, medical consultations, hearing, vision, and spirometry screenings

Works closely with recruiters to schedule pre-employment physicals

Keeps an open line of communication through the entire medical process

Keeps abreast the medical status of the candidates

Locates facilities for pre-employment physicals and drug screens

Serves as liaison for offsite pre-employment physicals and drug screens

Assists in the onboarding process by assisting the drug coordinator in coordinating drug screenings

Ensures that change of custody forms are properly completed

Communicates with the laboratory concerning medical forms

Relays messages to the drug coordinator concerning results

Assists with medical surveillance programs

Assists employees in completing medical questionnaires, scheduling testing appointments, and composing correspondences in reference to the specific surveillance

Work with lead nurse, medical officer, as well as other medical staff

Maintains schedules for preemployment physicals

Completes medical questionnaires

Schedules testing appointments

Tracks and/or schedules conferences, appointments, trips, telephone calls, etc.

Reminds supervisor of scheduled conferences, appointments, trips, telephone calls, etc.

Composes correspondence, emails, etc.

Maintains confidential records and handles record keeping

Prepares medical and briefing notes

Applies medical terminology

Performs a wide range of clerical and administrative support of a medical unit

Performs a variety of administrative and clerical duties

BACKGROUND

Progressive and relevant experience

EDUCATION

Preference for Bachelor’s degree

LOCATION

Washington, DC 20401

CLEARANCE

U.S. citizenship required since this role supports the U.S. federal government

TRAVEL

No travel required

WORK HOURS

40 hours per week

8 hours per day

EMPLOYMENT CLASSIFICATION

Employment Classification Eligibility — W2 or 1099

RELOCATION

Not eligible for relocation benefits

West 4th Strategy is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, gender, sexual orientation, ancestry, national origin, age, marital status, mental disability, physical disability, medical condition, pregnancy, political affiliation, military or veteran status, or any other basis prohibited by federal or state law.

Other Considerations: applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 80% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 80% of the time.

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