Administrative Assistant

Overview:

At ADS, no idea is off limits, and we celebrate creativity and bold moves. For more than 50 years ADS has been manufacturing a variety of innovative and environmentally friendly alternatives to traditional materials. Headquartered in Hilliard, Ohio, we are a multi-billion dollar stormwater management company, manufacturing pipe and ancillary products. What does that mean? When it storms, we capture rain with our drain basins, convey it with pipe, store it using chambers and finally treat it with our water quality products, before safely returning water back to the environment. We handle, what we call, the entire lifecycle of a raindrop. Our products help prevent flooding, which increases quality of life for people living in large cities, suburbs, and rural towns. We also believe in creating a circular economy and are the largest plastic recycling company in North America. We use plastic shampoo and detergent bottles to create pipe, diverting over 500 million pounds of plastic from landfills every year. ADS operates a global network of over 60 manufacturing plants and 30 distribution centers.

We have amazing stories to tell, and we need your help getting our story out there. To learn more about ADS, please visit our website at

Responsibilities:

Reporting to the Manager, Office Administration and under the day-to-day direction of an assigned executive, this position will be a visible leader, with both internal and external constituencies, and will provide a wide variety of complex duties requiring a high degree of accuracy, initiative, independent judgment, urgency, and confidentiality.

The responsibilities of this position include, but are not limited to:

Manage and maintain executives’ schedule and calendars

Coordinates meetings and activities of the executives including preparation of materials, physical and logistical arrangements, and travel details as required

Prepare correspondence, memorandums, and communications on behalf or at the request of the executives

Reviews and handles appropriately all mail, pursuing administrative action as needed

Manages special projects from inception to completion as directed by executives

Job Skills:

This position should possess the following skills/knowledge:

Demonstrated knowledge of administrative policies and procedures

Ability to organize, plan, schedule, determine priorities and meet deadlines

Strong written and oral communication skills

Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

A collaborative person who is confident and assertive in style, but respectful of others

Team-oriented with the ability to build deep relationships and earn the respect of others

Flexible and knows how to exercise discretion in dealing with sensitive material and respond to situations with poise, savvy and diplomacy

Ability to foster strong team morale and brings fun to the workplace; shares wins and successes; fosters open dialogue

High energy with a continuous improvement, attention to detail, and customer service mindset

Educational Requirements:

Associates Degree or equivalent combination of education and experience

Preferred Experience:

3 - 5 years of administrative assistant or related experience

Physical Requirements:

The employee will be sitting at a desk for an extended period of time, so they must be able to sit in a chair for 8 hours at a time

EEO Statement:

ADS supports an inclusive workplace that values diversity of thought, experience, and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. ADS is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law.

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