Project Coordinator

Job Description

Project Coordinator

The Project Coordinator will manage all project related administrative tasks and will provide support for project leadership and team members. The Project Coordinator will assist with coordination of project resources, meetings, meeting minute documentation, project related data entry, submittal receipt/distribution/log-in, RFI coordination, and project information filing to assist in maintaining the success of the project.

Responsibilities & Tasks:

Provide project administration support from project programming through construction documentation:

Program matrix data entry

Equipment matrix data entry

Taking & coordinating design meeting minutes

Project and project team schedule/calendar management

Assist with material research as directed by the Project Team

Printing, sorting, assembling drawing packages for multiple, varying issuances

Construction Documentation permit assembling/stamping/submissions

Generation of design affidavits

Transmittal generation for project Issuances

Provide project administration support for construction administration:

Logging in/distributing shop drawings/submittals to the corresponding discipline

Assist in assembling Bulletins/ASI's

Track shop drawings/submittals due dates to ensure they are returned and distributed per the contractual agreement

Track and submit RFI's to ensure the project team provides timely responses

Produce field reports, for review, utilizing Project Teams field notes

Generation of construction control affidavits

Assist in project closeout procedures

Assist in Project Bid Packages, per contract agreements

Assist with obtaining discipline proposals and add service directives from project consultants

Assist with editing proposals and generating AIA contracts

Assist with consultant agreement contracts

Requirements:

Bachelor's Degree (Preferred)

Proficient in MS Office (Word, Excel, Outlook)

Proficient in Adobe Suite (Photoshop, Illustrator, InDesign)

Verbal and written communication skills

Strong organization skills

Proficient in Newforma (will be trained if not)

Proficient in Unanet (will be trained if not)

Notary (plus)