Director of Payroll

A leading property management company is looking for an energetic, adaptable Director of Payroll who wants a long-lasting career creating human connections. This is a hybrid position working 3 days/week from their NYC office.

Essential Duties & Responsibilities

Resposinble for rolling out the self and manager service modules via ADP Workforce Now ro approximately 4000 associates and 300 managers

Ensure that policies and procedures comply with all government regulations and company guidelines

Ensure all state, federal, and union wage rules are complied with

Cultivate and maintain an ongoing, strong working relationship with management to understand the business units and create a strong partnership

Provide day-to-day performance management guidance to direct reports (coaching, counseling, career development, disciplinary actions)

Formulate and recommend program goals and objectives in all areas of associate relations

Ensure deadlines are met on time and prioritize and delegate workload as necessary. Provide leadership and direction and assist in the investigation and resolution of internal and external problems and concerns

Maintain in-depth knowledge of legal requirements related to day-to-day management of associates, reducing legal risks and ensuring regulatory compliance

Develop and execute “standard operating procedures” relating to HRIS/Payroll. Review and analyze current procedures, identify areas for improvement and develop and implement a standardization system across the portfolio of our managed properties

Create and maintain training manuals and provide in-person training to property managers and resident managers on the proper use of E-time

Manage the process improvement and quality control of HRIS/Payroll related functions to maximize productivity, minimize duplicate work, and ensure compliance with all federal, state, and local laws

Critically review and analyze current payroll, benefits, and tax procedures to recommend and implement changes leading to best-practice operations

Communicate actively with Operations, Accounting, and Billing to review cross-departmental impacts and reconcile data sharing

Ensure systems are set up and updated to reflect our current employee base, including wages, benefits, sick, and vacation time in line with current policies for each property/client

Manage regular preparation of relevant management reports, including weekly, monthly, quarterly, and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.)

Manage audits: payroll, union, and worker’s compensation

Conduct audits companywide to identify areas of opportunity for compliance or correction in the area of HRIS/Payroll. Develop and monitor procedures to ensure accuracy, efficiency, and appropriate audit controls

Partner and support with internal departments and third-party vendors to set up and/or modify electronic interface between HR/Payroll

Provide timely and accurate reporting to stakeholders

Onboard new client associates and payroll

Lead compliance with labor law and reporting requirements, including EEO, ADA, FMLA, PFL, Paid Sick, Commuter Benefits, ERISA, EEO, DOL, workers compensation, and OSHA

Oversee the administration of benefits, union benefits, union dues, and union payments

Maintain awareness of changes in all applicable rules, statutes, or regulations affecting benefits related activities

Recommend personnel actions, such as new hires, promotions, transfers, terminations, or disciplinary measures payroll team. Participate in the Performance Evaluation process and provide leadership, counseling, and coaching to employees. Maintain harmonious employee/employer relations

Evaluation the division structure and team plan for continual improvement of the efficiency and effectiveness of the group, and provide individuals with professional and personal growth, emphasizing opportunities (when possible) for individuals

Education & Experience

BS/BA in Business Administration, Accounting, Human Resources or related field; professional certification (e.g. PHR, SPHR, SHRM-CP, SHRM-SCP, CPP, CPM) is a plus

Seven (7)- ten (10) years of proven experience in payroll supervisory roles

People management experience

Knowledge, Skills & Proficiencies

Current knowledge of payroll procedures and related laws

In-Depth wage, employment, tax laws

Excellent understanding of multi-location payroll and taxes

Experience with payroll software/ HRIS (e.g. E-time SAP, ADP, Kronos) and MS Office (especially Excel)

A keen eye for detail

An analytical mind and good math skilss

Outstanding communication skills (written and oral)

Orgnaizational and leadership skills

Managing Processes, People Management, Data Entry Management, Reporting Skills, Compensation and Wage Structure, Benefits Administration, Worker Compensation, Employment Law, Developing Standards, Financial Skills, Accounting