Office Administrator

Key Responsibilities:

1. Office Administration:

- Manage office supplies, equipment, and facilities to ensure smooth daily operations.

- Handle incoming calls, emails, and correspondence.

- Coordinate meetings, appointments, and travel arrangements for team members.

- Assist in maintaining a clean and presentable office space.

- Oversee communications with clients, contractors and vendors.

2. Oversee Human Resources Management:

- Oversee the recruitment and onboarding process for new employees.

- Manage employee records, including attendance and leaves.

- Develop and enforce HR policies and procedures.

- Address employee grievances and concerns in a timely and confidential manner.

3. Financial Management:

• Assist in budget preparation and expense tracking.

• Oversee basic bookkeeping tasks such as invoice processing and expense reconciliation.

• Ensure timely payroll processing.

• Making bills

• Budget expense management and strategising

• Overseeing financial Deadlines - Follow up for payment schedules prepared as per contract schedules.

Qualifications:

- Bachelor's degree in business administration, human resources, or a related field (Master's degree preferred).

- Proven experience in office administration, HR, or business management roles (10+ years).

- Strong organisational and multitasking skills.

- Excellent communication and interpersonal abilities.

- Proficient in the use of office equipment such as printers, scanners, and copiers

- Proficient in MS Office and HR management software.

- Knowledge of employment laws and regulations.

- Exceptional problem-solving and decision-making skills.

Ability to work independently and as part of a team.

- Attention to detail.

- Strong ethics and a commitment to maintaining confidentiality.

Experience in the architecture and design industry is a plus.