Executive Administrative Assistant with 14+ years’ experience resume

Resume

Executive Administrative Assistant with 14+ years’ experience

Posted by:	Name is not set.
Posted date:	11/2/2009
Contact Info:	*****@*.* Show Contact Info
Salary:	70,000
Country:	United States
State:	California
City:	Torrance
ZIP:	90504
Email:	x4t227@r.postjobfree.com

Resume Text:

REBEKAH METIVIER
3304 West 189th Street | Torrance, CA 90504 | Email: x4t227@r.postjobfree.com | Telephone: (310) 329-****

SUMMARY

Skilled and dedicated Executive Administrative Assistant with 14+ years’ experience coordinating, planning, and supporting daily operational and administrative functions.
 Demonstrated capacity to provide comprehensive support for executive-level staff combined with the ability to manage essential tasks. Excel at complex meeting schedules and complex travel coordination; including itineraries, ground transportation and entertainment.
 Highly focused and result-oriented in supporting complex, deadline-driven operations. Proven track record of accurately completing research, reporting, information management, and marketing support activities within demanding time frames.
 High level of service orientation; solves problems and resolves issues in their initial stages.
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Access, Publisher, Outlook), AS400, CAD, Lawson, Kronos, and NyDec, Netscape, ACT).

PROFESSIONAL EXPERIENCE

Keenan & Associates | Torrance, CA 02/2008 – present
Executive Administrative Assistant to SVP and General Counsel
 Provide high-level administrative support to Senior Vice President and General Counsel in the Legal Department within K & A.
 Directed day-to-day office operations. Oversee a wide variety of administrative functions in support of all SVP-level projects and information-management processes.
 Prioritized and organized workloads to meet strict deadlines. Established and maintained strong working relationships with management, staff, and internal as well as external groups.
 Generated accurate and reliable reports for management purposes.
 Coordinated complex travel arrangements for domestic travel; included air and ground transportation, hotel accommodations.
 Prepared all travel and expense reports.
 Created, on a daily time sheet activity for all direct reports.
 Worked strongly with Tasks as working files.
 Maintained confidentiality of professional and personal business.
 Set up meetings and arranged executive board rooms for such.
 Communication with outside counsel.
 Scanned documentation after being Bate stamped for working files, Q drive, legal contract database etc.
 Other duties and special projects as assigned.
 Litigation, EDiscovery work.
 Processing invoices.

Chevron Product Company | El Segundo, CA 06/1995 – 12/2007
Executive Administrative Assistant to CEO (01/1999 – 12/2007)
 Provided high-level administrative support to Chief Executive Officer of one of the largest integrated energy companies in the world.
 Directed day-to-day office operations. Oversaw a wide variety of administrative functions in support of all CEO-level projects and information-management processes.
 Prioritized and organized workloads to meet strict deadlines: trained and supported team members. Established and maintained strong working relationships with management, staff, and internal as well as external groups.
 Generated accurate and reliable reports for management purposes.
 Coordinated complex travel arrangements for domestic and international travel; included air and ground transportation, hotel accommodations, dining and entertainment for meetings and recruitment purposes. Follow-up calls and correspondence to assure satisfaction and safety.
 Prepared all travel and expense reports.
 Assisted Human Resources in recruitment processes for departments within our organizational chart.
 Organized international interviews via webcam.
 Generated accurate and reliable reports for management purposes.
 Created, on a daily/bi-weekly/weekly/monthly/quarterly basis: Excel spreadsheets which documented financial investments, cash flows, budgeting, etc.
 Created Access database in order to maintain various department functions: gate cards, document retrieval, contracts, management contact information, etc.
 Compiled data from monthly reports to prepare CEOs’ presentations to executive management.
 Utilized PowerPoint to create multi page presentations; text, graphs, slides, animation. Followed presentations through to completion: proof read, edited, collated and bound.
 Developed internal correspondence that facilitated communication and transfer of information between regional offices.
 Assisted in interoffice intranet; collaborated with Web developers to identify and define essential components of site functionality.
 Participated in the yearly update of the Budget, Policy and Procedures, Sexual Harassment, Safety reports and distribution of the Internal Confidentiality Agreements.
 Researched, edited prepared and distributed yearly letter from the CEO and other senior management which discussed past and future business projections for the upcoming year involved in the Annual Report.
 Arranged and prepared for meetings with attendance from 100 – 1000. Preparation included: venue selection, vendor negotiation, refreshments, created agenda and collateral materials, coordinated speakers, selected caterers and menus, etc.
 Assisted the Senior Director of Financial Reporting and Compliance with research and creation of reports to measure and assure compliance within all State and Federal guidelines; such reports were, but not limited to: Annual 10K, Quarterly 10Q, Internal Audits, Sarbanes-Oxley, SEC Filings, Edgar, 1099’s, Press Releases, 8K’s, Proxies and Form 4’s. Ensured the accuracy and integrity of all financial transactions, which encompassed 10Q, 10K, and annual reporting.
 Spearheaded processing activities which involved the Board of Directors’ compensation packages; included Stock Appreciation Rights (SARs)
Administrative Assistant/ Administrative Clerk (06/1995-01/1999)
 Provided a high level of clerical support within the Financial Department and contributed to process improvement initiatives.
 Prepared memos and correspondence at the direction of the Executive Administrative Assistant.
 Reviewed and distributed mail to proper personnel within department.
 Prepared UPS, FedEx, SCM, and DHL mailings.
 Assured all supplies were stocked and ordered via intranet.
 Other duties and special projects as assigned.

EDUCATION & TRAINING

Colorado Technical University, Colorado Springs, CO March 2010
Master of Business Administration
 Concentration: Finance

Colorado Technical University, Colorado Springs, CO March 2009
Bachelor of Science in Business Administration
 Graduated with Honors
 Concentration: Finance

Certificate(s) Undergraduate Level 2008
Project Planning, Business in Global Environment, Business Fundamentals, Advanced Financial Management, Management Essentials, Human Resource Development

Certificate, Office Assistant Technical Program 2006
Training: Office Proofreading & Editing, Word Processing for the Office, Automated Applications, Keyboarding Applications

MILITARY EXPERIENCE

United States Air Force – Medical Service Specialist / Surgical Technician

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